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 Presentations and  Agenda

Strategies for Permanent Access to Scientific Information in Southern Africa: Focus on Health and Environmental Information for Sustainable Development
An International Workshop

5-7 September 2005
Venue: CSIR Convention Centre, Pretoria, South Africa

Jointly Organized by:

CODATA Task Group on Preservation of and Access to S&T Data in Developing Countries

South African National Committee for CODATA

U.S. National Committee for CODATA

with support of
National Research Foundation, South Africa

Session 1: Opening Remarks
Chair: Dr Lulama MakhubelaNational Development Agency, South Africa
09:00   Welcoming remarks: Prof. Steve Rossouw, Chair, South African National Committee for CODATA and Workshop Co-chair
09:10   Opening remarks: Dr Khotso Mokhele, President, National Research Foundation, South Africa
09:25   Objectives of workshop: Dr William Anderson, Workshop Co-chair and Co-chair, CODATA Preservation Task Group, United States
  • Scope of discussion
  • Issues/questions to be discussed
  • Structure and approach of the meeting
09:40   Keynote address: The Role of the ICSU Regional Office for Africa in Sustainable Development of the Sub-Saharan Africa, Prof. Sospeter Muhongo, Director, ICSU-Regional Office for Africa
  Abstract    Presentation
Session 2: International Perspectives on Permanent Access to Public Scientific Information
Chair: Mr Emmanuel MutaleNational Science and Technology Council, Zambia
10:40   Session overview
10:45   International Perspectives on Access to Public Scientific Information, Mr Juma Shabani, Director, UNESCO Southern Africa Cluster Office, Harare
11:05   Accessing Scientific and Communication Information from Researchers: Methodological Underpinnings, Prof. Radhamany Sooryamoorthy, Associate Professor, University of KwaZulu-Natal, South Africa
  Abstract    Paper
11:25   International Council for Science (ICSU) Priority Area Assessment on Scientific Data and Information, Roberta Balstad, Director, Center for Earth Science Information Network, and Chair, U.S. National Committee for CODATA
  Abstract    Presentation
11:45   Global Earth Observing System of Systems (GEOSS), Mr Dhesign Naidoo, South African Department of Science and Technology
  Abstract    Presentation
12:05   General discussion
Session 3: Regional Perspectives on Permanent Access
Participants will describe their regional health and environment related initiatives and address the existing challenges and barriers to permanent access as well as describe potential projects and collaborations.
Chair: Dr Eddy MaepaNational Research Foundation, South Africa
13:25   Session overview
13:30   National/Regional Publication of Original Research in a Globalising World, Prof. Wieland Gevers, Executive Officer, Academy of Science of South Africa
  Abstract    Presentation
14:00   The Status of Environmental Data and Information in the SADC Region: Legal and Institutional Frameworks, Mr Clever Mafuta, Head, Musokotwane Environment Resource Centre for Southern Africa (SARDC IMERCSA) Harare, Zimbabwe
  Abstract    Presentation
14:30   An Assessment of the Mauritian Science and Technology Workforce, Dr A Suddhoo, Executive Director, Mauritius Research Council
  Abstract    Presentation
14:50   General discussion
Session 4: Policy and Legal Issues
This session examines various policy and legal issues that impact on the preservation of and access to scientific data and information. Participants will address data and information access policies and legislation in the thematic areas and region.
Chair: Mr Ahmed M Makbel,  National Bureau of Statistics, Tanzania
15:30   Session overview
15:35   Compilation and Implementation of Policy Agreements for National Data Providers in the South African Biodiversity Information Facility, Ms Renee le Roux, National Research Foundation, SABIF Project, South Africa
  Abstract    Presentation
15:55   Collaboratory Environments in Developing Countries, Prof. Gary Olson, Paul M. Fits, Professor of Human Computer Interaction and Associate Dean of Research, University of Michigan, United States
  Abstract    Presentation
16:15   Access to Data and Information from Publicly Funded Research: A Policy Perspective, Paul F. Uhlir, Director, Office of International Scientific and Technical Information Programs, The National Academies, U.S.
  Abstract    Presentation
16:35   Intellectual Property and Indigenous Knowledge Systems: International Development and their Implications for Southern Africa, Dr Mogege Mosimege, Director IKS, Department of Science and Technology, South Africa
  Abstract    Presentation
Tuesday, 6 September
Session 5: Institutional and Economic Issues
This session examines various institutional and economic issues that affect the preservation of and access to health and environmental scientific data and information. Participants will address barriers and challenges encountered in this area and identify areas for possible collaboration or further study.
Chair:  Prof. Michael Kahn, Human Sciences Research Council, South Africa
08:25   Session overview
08:30   eResearch Support Services : a Cost Effective Solution for the SA Research Community, Ms Susan Veldsman, Coalition of South Africa Library Consortia/South Africa and the Site Licensing Initiative
  Abstract    Presentation
8:50   The work of the International Network for the Availability of Scientific Publications (INASP) in access to information thru the programme for enhancement of research information (PERI), Dr Buhle Mbambo, International Network for the Availability of Scientific Publications, PERI Country Coordinator and University Librarian at the University of Zimbabwe
  Abstract    Presentation
09:10   A National Data and Information Sharing Platform for the Nonprofit Sector: an Initiative by the Department of Social Development, National Development Agency and the Nelson Mandela Foundation, Bok Mapena, Tsholo Mogotsi and Dr Lulama Makhubela, South Africa
  Abstract    Presentation
09:30   The Role of Archives in the Permanent Access to Scientific Data and Information in Southern Africa, Dr Patrick Ngulube, University of KwaZulu-Natal, School of Sociology and Social Studies, Information Studies Programme, South Africa
  Abstract    Presentation
09:50   General discussion
Session 6: Management and Technical Issues
Participants will address issues such as data management policies, strategies and innovations in providing permanent access to data and information, and in maximizing their utility.
Chair: Dr Roberta Balstad, Director. Center for Earth Science Information Network, and chair of the U.S. National Committee for CODATA  
10:45   Session overview
10:50   Managing the Impacts of Programmatic Scale and Enhancing Incentives for Data Archiving, Dr Raymond McCord, Oak Ridge National Laboratory, United States
  Abstract    Presentation
11:10   Selection, Appraisal, and Retention of Digital Scientific Data, Dr John Faundeen, U.S. Geological Survey's EROS Data Center, United States
  Abstract    Presentation
11:30   Oceanographic Data and Information Network for Africa (ODINAFRICA), Mr Mika Odido, Intergovernmental Oceanographic Commission of UNESCO, Nairobi Office, Kenya
  Abstract    Presentation
11:50   National Research and Education Networks : the Potential for SADC Participation, Dr Duncan Martin, CEO TENET, Tertiary Education Network (TENET), South Africa
  Abstract    Presentation
12:10   General discussion
12:30   Instructions for parallel thematic sessions
Session 7A: Parallel Thematic Sessions
The parallel thematic sessions focus on health and biomedical data and information, earth and environmental science data and information, biodiversity data and information, and the related STM literature. These sessions build on the results of the preceding plenary discussions. Speakers should discuss their various projects that implement successful approaches in these areas and analyze their methods and challenges.
13:45   Individual Presentations
Session 7.1a: Health and Biomedical Data and Information
Chair: Prof. Wieland GeversAcademy of Science of South Africa
Rapporteur: Dr LeRoy CharlesGeorge Washington University, United States
13:40   Session overview
13:45   Utilization of Health Information System (HIS) in Namibia: Challenges and Opportunities Faced by the Health Care Delivery System/Health Sector, Dr L Haoses-Gorases, University of Namibia, Faculty of Medical and Health Sciences, Namibia
  Abstract    Presentation    Paper
14:10   Ensuring Access to Data and Information - Capacity Building for Tropical Diseases, Prof. Lester Chitsulo, Tropical Diseases Research, World Health Organization, Geneva, Switzerland
  Abstract    Presentation
14:35   The Role of Indigenous Knowledge in Primary Health Care and Sustainable Utilisation of Natural Resources in Malawi: Opportunities and Challenges for Scientific Information Access, Prof. S Sosten Chiotha, University of Malawi
15:05   The NIH Roadmap for Medical Scientific Data Sharing, Dr Belinda Seto, Deputy Director, National Institutes of Biomedical Imaging and Bioengineering, National Institutes of Health, United States
  Abstract    Presentation
15:25   Model System for Linking Microbiology Laboratories on a National or Regional Scale, Dr Micah Krichevsky, Bionomics International, United States
  Abstract    Presentation
Session 7.2a: Earth and Environmental Data and Information
Chair: Mr Robert Kriger, National Research Foundation, South Africa
Rapporteur: Dr William Anderson, Praxis 101, United States
13:40   Session overview
13:45   The Status of Geospatial Data for Natural Resource Management and Food Security Assessment in the SADC Region, Mr Tamuka Magadzire, U.S. Geological Survey/Famine Early Warning System Network and the SADC Regional Remote Sensing Unit, Botswana
  Abstract    Presentation
14:05   The Southern African Data Centre for Oceanography (SADCO): Regional Facility for Storing and Sharing Marine Environmental Data, Dr Marten L Grundlingh, CSIR, Manager of SADCO, South Africa
  Abstract    Presentation
14:25   Oceanographic Data and Information: the Need for Regional Collaboration, Dr Alfonse Dubi, Director, Institute of Marine Sciences, University of Dar es Salaam, Zanzibar, Tanzania
  Abstract    Presentation
14:45   Building African Capacity to Use Geographic Information for Development Planning and to Influence Sustainable Development Policy Debate, Mr Jacob Gyamfi-Aidoo and Mr Sivas Govender, Executive Director, EIS-Africa
  Abstract    Presentation
15:05   Remote sensing, Mr Andrew Terhorst, Satellite Application Centre, CSIR, South Africa
  Abstract    Presentation
15:25   Metadata Clearinghouse and Open Access to Geographic Data in Namibia, Ms Emma Noongo, Ministry of Environment and Tourism, Namibia
Session 7.3a: Biodiversity Data and Information
Chair: Prof. H Baijnath,  University of KwaZulu-Natal and SANC CODATA
Rapporteur: Mr Paul Uhlir, The National Academies, U.S.
13:40   Session overview
13:45   Open Access to Scientific Data on Biological Diversity: The GBIF Experience, James Edwards, Executive Director, Global Biodiversity Information Facility, Denmark
  Abstract    Presentation
14:05   Data on the Okavango River Basin: a Three Level Challenge? Dr Wellington R.L. Masamba, Openheimer Research Institute Okavango Delta, Botswana
  Abstract    Presentation
14:25   SAFRINET to SABIF: Initiatives to Co-ordinate and Realise Southern Africa's Biodiversity Heritage, Dr Mervyn Mansell, International Services, Animal and Plant Health Inspection Service, United States of America Dept. of Agriculture, South Africa
  Abstract    Presentation
14:45   SIBIS: SANBI's Integrated Biodiversity Information System, Mr Reuben Roberts, South African National Biodiversity Institute, South Africa
  Abstract    Presentation
15:05   Ecoinformatics at the South African Environmental Observation Network, Mr Avinash Chuntharpursat, National Research Foundation, South Africa
  Abstract    Presentation
15:25   The U.S. Long Term Ecological Research Program: Site and Network Level Information Management, Prof. Kristin Vanderbilt, Assistant Research Professor and Information Manager, Sevilleta Long Term Ecological Research Site, Dept. of Biology, University of New Mexico, United States
  Abstract    Presentation
Session 7.4a: Scientific, Technical and Medical Journals
Chair: Prof. Theo Bothma, University of Pretoria SANC CODATA
Rapporteur: Mr Roy Page-Shipp, Academy of Science of South Africa, and SARIS
13:40   Session overview
13:45   'Mandate' is Not a Four-letter Word: Taking Open Access Scholarly Communication Forward, Ms Jennifer de Beer, University of Stellenbosch, South Africa
  Abstract    Presentation
14:05   Managing and Promoting Access to African Published Research: African Journals Online (AJOL) and NISC SA, Complementary Approaches Which Work Together, Ms Margaret Crampton and Sarah Lawrie, NISC Pty Ltd and AJOL, South Africa and Ms Pippa Smart, INASP, United Kingdom
  Abstract    Presentation
14:25   HINARI and AGORA Enhancing Access to STM Literature in Southern Africa, Mr Gracian Chimwaza, HINARI, TEEAL, AGORA Office, Zimbabwe
  Abstract    Presentation
14:45   Open Access and Capacity Building in ICT4D, Ms Ann Tothill, Association for Progressive Communications (APC), Australia and South Africa
  Abstract    Presentation
15:05   Making a DIFFERENCE: Open Access Publishing and Effective African Research Dissemination, Ms Eve Gray, Eve Gray and Associates, South Africa
  Abstract    Presentation
15:25   Towards the Implementation of Open Access Policies in Southern Africa, Heather Ford, Creative Commons South Africa
Special Session: Local, Regional and International Initiatives
This session is devoted to poster presentations and technical demonstrations highlighting local, regional, and international projects and initiatives that foster the sharing of scientific data and information resources to promote sustainable development. It provides important networking opportunities for all workshop attendees.
16:00   Technical demonstrations and poster presentations
Wednesday, 7 September
Session 7B: Parallel Thematic Sessions (continued)
The continuation of the parallel thematic sessions from the previous afternoon begin with panel discussions that focus on identifying follow-up activities that can be taken toward improving permanent access for the identified type of digital scientific information resources. The panel discussions are followed by a general discussion with all the participants in each session. The discussion in each session should respond to the following set of questions:
  1. What are the challenges and barriers?
  2. What are the existing resources and mechanisms?
  3. What are some potential realistic projects or collaborations to help address the challenges and barries that have been identified?
  4. How can the new or improved initiatives specifically be implemented?
09:00   Plenary introductory by Dr William Anderson 
09:10   Parallel Panel Discussions 
  7.1b  Health and Biomedical Data and Information
  7.2b  Earth and Environmental Data and Information
  7.3a  Biodiversity Data and Information
  7.4a  Scientific, Technical and Medical Journals
10:40  Continued discussions in parallel thermatic sessions
Plenary Session 7C: Thematic Rapporteur Reports
13:00  Thematic Rapporteur Reports:  Identifying Strategies for Permanent Access to Scientific Information for Sustainable Development
  • Health and Biomedical Data and Information, Dr LeRoy Charles, George Washington University, United States
  • Earth and Environmental Data and Information, Dr William Anderson, Praxis101, United States
  • Biodiversity Data and Information, Mr Paul Uhlir, The National Academies, U.S.
  • Scientific, Technical and Medical Journals, Mr Roy Page-Shipp, SARIS, South Africa
14:15  General discussion of thematic issues with workshop participants
Session 8: Some Visions of the Future
Chair: Prof. Steve Rossouw, South African National Committee for CODATA
14:55   CODATA's Future Role in Permanent Access to Scientific Information Resources, Prof. Liu Chuang, Institute of Geography and Natural Resources, Chinese Academy of Sciences, China; Co-chair, CODATA Task Group on Preservation of and Access to S&T Data in Developing Countries and Dr William Anderson, PRAXIS101, USA; Co-chair, CODATA Task Group on Preservation of and Access to S&T Data in Developing Countries
  Abstract    Presentation
15:10   Closing Remarks by Workshop Co-chairs, Prof. Steve Rossouw, Chair, South African National Committee for CODATA and Prof. William Anderson, Principal, Praxis101, and Co-chair, CODATA Preservation Task Group
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