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Digitisation Initiatives in South Africa
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 Africa South Art Initiative.
Name of CollectionCultural Workers' Movement (current archive not formally named)
Collection ChampionMario Pissarra (Tel no.: +27 21 650 3267, Cell: +27 72 991 1278, E-mail address: info@asai.co.za)
  Department of Historical Studies; Beattie Building; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionDepartment of Historical Studies; Beattie Building B27a; 5 University Avenue; University of Cape Town; Rondebosch; Cape Town; 8001


Description of CollectionDigitization in process may be a bit misleading, in that we have made a modest start in scanning documents and publishing them online. Our plan is to make the archives of community arts/ cultural workers organisations accessible, starting with the western Cape where there is a fairly comprehensive collection of documents available - mostly poorly catalogued and not easily accessible, since they have not been prioritised as an important resource for researchers, teachers and students. Our plan was to move on to other regions once we had completed with the western Cape.
Period Covered-2015
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionInternational and `local` researchers who want to make sense of art`s contribution to social change. Activists who need to draw on the experiences of progressive initiatives in order to develop new projects. School teachers and pupils who need material about community arts centres (in the syllabus) other than the `usual suspects`. The people involved in these projects who have been written out of history. The institutions who house these collections but don`t prioritise them, since the arts do not constitute their focus, or because they don`t see their value.
Justification for Digitization and PreservationContent has historical value. The 1970s and 1980s saw the development of numerous `community arts centres` and `cultural workers organisations` that strived to develop new ways of working. Most of these were under-resourced and could not prioritise documentation. Nonetheless committed individuals went to great lengths to document and collect records of these initiatives. In some instances these archives have been handed over to universities and museums, most of whom have done little to prioritise accessibility to these documents. In other instances individuals have boxes of documents, they don't know what to do with. Needless to say many of these documents risk perishing or being lost. Their historical value is they represent a rich resource of material that can illuminate the `resistance` trope that sought to challenge the `official` culture of the apartheid era. Post 1994 there is often an uncritical adoption of the art practices that the activists of the 70s and 80s were critical of.


Type of ResourcesManuscripts; Letters; Cartoons; Photographs; Drawings; Posters; Slides; Artworks; Video recordings; Tape recordings
Type of MaterialText
Type of File formatspdf; jpg
Size of Collection10000-50000



 Agricultural Research Council. Institute for Soil, Climate and Water. Institute for Soil, Climate and Water
Name of CollectionSoil Map Archive
Collection ChampionMr E.O. Jacobs (Tel no.: +27 12 310 2668, Cell: +27 82 320 0278, Fax no.: +27 12 323 1157, E-mail address: ernst@arc.agric.za)
 Pedometric Division; Private Bag x79; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.agis.agric.za/soil surveys
Accessibility of CollectionPartial Open Access
Physical Location of Collection600 Belvedere Street; Arcadia; Pretoria; 0083


Description of CollectionHistorical soil maps as produced by soil surveys in South Africa since 1916. Most soil maps have been produced by the Institute, but many maps from universities and private consultances have been included.
Period Covered-Unknown 10.000 maps to scan and archive
Language(s) of the CollectionAfrikaans; English
Beneficiaries of Digitized CollectionFarmers, planners, consultancies, researchers and universities
Justification for Digitization and PreservationThe collection consists of paper or linen copies of which often only 1 copy exists and therefore it is not easy accessible to the public. Further, there is a constant need to convert the information to shape files, or at least scans, to make reproduction easier. Data in database is partialy open. Access to the soil information depends.


Type of ResourcesDrawings; Maps
Type of File formatstiff
Size of Collection10000-50000



 Art Bank Johannesburg.
Name of CollectionArt Bank Joburg Art Collection
Collection ChampionAntoinette Murdoch (Tel no.: +27 11 838 6266, Cell: +27 73 231 2002, Fax no.: +27 11 834 7480, E-mail address: antoinette@artbankjoburg.co.za)
Status of CollectionDigitising under way - Planned
Physical Location of Collection2 President Street; Newtown; Johannesburg; 2001


Beneficiaries of Digitized CollectionHistoric and academic purposes
Justification for Digitization and PreservationThe Art Bank Joburg Trust owns the collection, reverting back to The City of Joburg.


Type of ResourcesArtworks
Type of MaterialStill image
Size of Collection1000-5000



 Cape Peninsula University of Technology. CPUT Libraries
Name of CollectionFilm Strips
Collection ChampionI. Baderoen (Tel no.: +27 21 460 3223, Fax no.: +27 21 460 3699, E-mail address: baderoeni@cput.ac.za)
  Keizergracht Street; Cape Town; 7001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionSymphony Avenue; Bellville; Cape Town; 7535


Description of CollectionA collection of material produced for teaching purposes requiring equipment no longer freely available. Many unique images exist including those of South African places.
Beneficiaries of Digitized CollectionStudents and staff who will have access to these images, as well as researchers - both educational and historical.
Justification for Digitization and PreservationThe collection is on brittle and ageing celluloid and needs preservation urgently. It is potentially unique as being in an outdated format these have been discarded by virtually all institutions originally holding them. Copyright not all certain - many companies no longer exist and much material is older than 50 years.


Metadata StandardsDublin Core Qualified
Ontology StandardsDDC
Type of MaterialStill impage
Size of Collection100-1000



 Cape Peninsula University of Technology. CPUT Libraries
Name of CollectionMaritime history
Collection ChampionI Baderoen (Tel no.: +27 21 460 3223, Fax no.: +27 21 460 3699, E-mail address: baderoeni@cput.ac.za)
  Keizergracht Street; Cape Town; 7001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://dk.cput.ac.za
Accessibility of CollectionOpen Access


Description of CollectionA rich and varied collection covering the history of maritime student training from the days of General Botha (pre-WWII) to the present at CPUT Granger Bay campus.
Keywords Describing the CollectionMaritime; Seamanship
Geograhic CoverageWestern Cape; South Africa
Language(s) of the CollectionAfrikaans; English
Beneficiaries of Digitized CollectionSouth African society as a whole due to the heritage nature of the collection, as well as historical researchers, both locally and internationally.
Justification for Digitization and PreservationThis is the only collection of material reflecting the history of maritime training in South Africa, dating back more than 70 years. It contains fragile and irreplaceable objects, manuscripts and ephemera. It forms a unique part of our heritage.


Metadata StandardsDublin Core Qualified
Content StandardsAACRII
Ontology StandardsFree-text Keywords
Type of ResourcesArticles; Circulars; Drawings; Photographs; Paintings
Type of MaterialText; Still image; Physical object
Type of File formatspdf; jpeg
Size of CollectionDon't know



 Cape Peninsula University of Technology. CPUT Libraries
Name of CollectionDental technology
Collection ChampionI Baderoen (Tel no.: +27 21 460 3223, Fax no.: +27 21 460 3699, E-mail address: baderoeni@cput.ac.za)
  Keizergracht; Cape Town; 7001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://dk.cput.ac.za
Accessibility of CollectionOpen Access


Description of CollectionA collection mainly of casts from teeth sourced from patients for dental technician training, with moulds in different stages. Items stored at the Tygerberg Dental School, including historical items.
Keywords Describing the CollectionDental technology
Geograhic CoverageWestern Cape; South Africa
Beneficiaries of Digitized CollectionCPUT students and staff, as well as all dentistry practitioners and trainers to whom access can be given electronically - this would inculde researchers.
Justification for Digitization and PreservationA unique collection showing not only final stages, but also all in-between stages of work needed to be done by dental technicians. As the material is plaster, it is friable and liable to damage and the collection shows this deterioration. As it has been built up over many years it is an important resource to preserve.


Metadata StandardsDublin Core Qualified
Content StandardsAACRII
Ontology StandardsFree-text Keywords
Type of ResourcesArticles; Specimens
Type of MaterialText; Physical object
Type of File formatspdf; jpeg
Size of CollectionDon't know



 Cape Peninsula University of Technology. CPUT Libraries
Name of CollectionX-ray Collection
Collection ChampionI Baderoen E-mail address: baderoeni@cput.ac.za)
  PO Box 1906; Bellville; 7535
Status of CollectionDigitising under way - Planned
Physical Location of CollectionKeizergracht Street; Cape Town; 7001


Description of CollectionCollection of x-rays used for teaching radiographic students - sourced from hospitals in the Western Cape.
Keywords Describing the CollectionRadiology
Geograhic CoverageWestern Cape; South Africa
Language(s) of the CollectionEnglish; Afrikaans
Beneficiaries of Digitized CollectionThe CPUT community, as well as other medical training institutions with whom access is arranged. Medical researchers will also benefit from this.
Justification for Digitization and PreservationThe collection is unique as it respresents specific populations which increases its importance for medical research. In addition, the format of current preservation leads to deterioration with handling, and its use is geographically restricted as it can not be lent out.


Metadata StandardsDublin Core Qualified
Content StandardsAACRII
Ontology StandardsFree-text Keywords
Type of ResourcesPhotographs
Type of MaterialStill image
Type of File formatsjpeg
Size of CollectionDon't know



 Cape Peninsula University of Technology. CPUT Libraries
Name of CollectionEducation history
Collection ChampionI. Baderoen (Tel no.: +27 460 3223, Fax no.: +27 21 460 3699, E-mail address: baderoeni@cput.ac.za)
  Keizergracht Street; Cape Town; 7001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://dk.cput.ac.za/
Accessibility of CollectionOpen Access


Description of CollectionCoverage of the history of tghe education colleges (mainly in Afrikaans)
Keywords Describing the CollectionEducation
Geograhic CoverageWestern Cape; South Africa
Language(s) of the CollectionAfrikaans; English
Beneficiaries of Digitized CollectionCPUT students


Metadata StandardsDublin Core
Content StandardsAACRII
Ontology StandardsFree-text Keywords
Type of ResourcesArticles; Biographies; Circulars; Diaries; Drawings; Photographs
Type of MaterialText; Still image
Type of File formatspdf; jpeg
Size of CollectionDon't know



 Council for Geoscience. Library & Information Centre
Name of CollectionUnpublished Maps
Collection ChampionRoger Price (Tel no.: +27 12 841 1071, Cell: +27 12 826 337551, Fax no.: +27 12 841 1076, E-mail address: rprice@geoscience.org.za)
 Information and Collections Management; Private Bag x112; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of Collection280 Pretoria Street; Silverton; Pretoria; 0001


Description of CollectionEarliest maps date back to about 1895, and are at 1000 Cape roods to the inch, 1600 Cape roods to the inch, or 1:125 000. Later maps are at a standard scale of 1:50 000.
Keywords Describing the CollectionHistory
Language(s) of the CollectionAfrikaans; English; German
Beneficiaries of Digitized CollectionMining and exploration companies, academics and historians.
Justification for Digitization and PreservationUniqueness and scientific value. Copyright Council for Geoscience


Ontology StandardsFree-text Keywords
Type of ResourcesManusripts
Type of File formatstiff
Size of Collection5000-10000



 Council for Geoscience. Library & Information Centre
Name of CollectionUnpublished Maps
Collection ChampionRoger Price (Tel no.: +27 12 411 1071, Cell: +27 82 633 7551, Fax no.: +27 12 841 1076, E-mail address: rprice@geoscience.org.za)
 Information and Collections Management; Private Bag x112; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of Collection280 Pretoria Street; Silverton; Pretoria; 0001


Description of CollectionEarliest maps date back to about 1895, and are at 1000 Cape roods to the inch, 1600 Cape roods to the inch, or 1:125 000. Later maps are at a standard scale of 1:50 000.
Language(s) of the CollectionAfrikaans; English; German
Beneficiaries of Digitized CollectionMining and Exploration Companies, academics and historians.
Justification for Digitization and PreservationUniqueness and scientific value. Copyright Council for Geoscience


Ontology StandardsFree-Text Keywords
Type of ResourcesManuscripts
Type of MaterialText
Type of File formatstiff 300 dpi
Size of Collection5000-10000



 Council for Geoscience. Information & Collections Management Unit
Name of CollectionCGS Map Collection
Collection ChampionMr Roger Price / Mr Danie Barnardo (Tel no.: +27 12 841 1071 / +27 12 841 1072, Cell: +27 82 633 7551 / +27 84 588 6668, Fax no.: +27 12 841 1076, E-mail address: rprice@geoscience.org.za / barnardo@geoscience.org.za)
  Private Bag X112; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of Collection280 Pretoria Road; Silverton; Pretoria; 0001


Description of CollectionUnpublished maps
Justification for Digitization and PreservationCopyright Council for Geoscience


Type of ResourcesMaps
Size of Collection10000-50000



 Council for Scientific and Industrial Research. Earth Observation Service Center
Name of CollectionNational Audit on Digitization and Preservation
Collection ChampionHelmut Neumann (Tel no.: +27 12 334 5055, Cell: +27 82 466 4465, Fax no.: +27 12 344 5001, E-mail address: hneumann@csir.co.za)
 Satellite Applications Center; PO Box 395; Scientia; Brummeria; Meiring Naude Road; Pretoria; 0081
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.sac.co.za
Accessibility of CollectionOpen Access
Physical Location of CollectionFarm Hartebeeshoek; JQ 502; District Krugersdorp; Krugersdorp; 1739


Beneficiaries of Digitized CollectionThe earth resources information, supplied by the EOSC, provides valuable input to decision makers in areas such as food security, upplied by the EOSC, provides valuable input to decision makers in areas such as food security, ocean resources, water management, disaster management and mitigation, agriculture, housing development, utilities and infrastructure planning, mine rehabilitation, national safety and security, and others.
Justification for Digitization and PreservationThe historic archive started real time acquisition in 1982, continued with the Landsat 5 & 7 series. The NOAA series were ingested since 1985 and is still ongoing with the latest Noaa 18 satellite. The Spot 1 to 4 series were ingested since 1989 and is currently ongoing with the Spot 2 & 4 & 5 satellite. The data availability within this time line presents over 60 TB of data archived on Digital Linear Tape storage media. The media on which the data is stored changed over the years in order to preserve the data. his data archive is the only data resource of its kind in the world that covers a footprint area of -3deg South to -45deg South in length and 8deg East to 50deg East in width.Copyright is managed according to satellite data owner.


Type of ResourcesSpatial data on Digital linear Tapes.
Type of MaterialText
Size of Collection1000-5000



 Council for Scientific and Industrial Research. Earth Observation Service Center
Name of CollectionNational Audit on Digitization and Preservation
Collection ChampionHelmut Neumann (Tel no.: +27 12 334 5055, Cell: +27 82 466 4465, Fax no.: +27 12 344 5001, E-mail address: hneumann@csir.co.za)
 Satellite Applications Center; PO Box 395; Scientia; Meiring Naude Road; Brummeria; Pretoria; 0081
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.sac.co.za
Accessibility of CollectionOpen Access
Physical Location of CollectionFarm Hartebeeshoek; JQ 502; District Krugersdorp; Krugersdorp; 1739


Beneficiaries of Digitized CollectionThe earth resources information, supplied by the EOSC, provides valuable input to decision makers in areas such as food security, upplied by the EOSC, provides valuable input to decision makers in areas such as food security, ocean resources, water management, disaster management and mitigation, agriculture, housing development, utilities and infrastructure planning, mine rehabilitation, national safety and security, and others.
Justification for Digitization and PreservationThe historic archive started real time acquisition in 1982, continued with the Landsat 5 & 7 series. The NOAA series were ingested since 1985 and is still ongoing with the latest Noaa 18 satellite. The Spot 1 to 4 series were ingested since 1989 and is currently ongoing with the Spot 2 & 4 & 5 satellite. The data availability within this time line presents over 60 TB of data archived on Digital Linear Tape storage media. The media on which the data is stored changed over the years in order to preserve the data. This data archive is the only data resource of its kind in the world that covers a footprint area of -3deg South to -45deg South in length and 8deg East to 50deg East in width.


Type of ResourcesSpatial data on digital linear tapes.
Size of Collection1000-5000



 Department of Arts and Culture.
Name of CollectionPermanent Art Collection
Collection ChampionA. Oberholzer (Tel no.: +27 12 441 3611, Cell: +27 83 407 7839, Fax no.: +27 12 441 3456, E-mail address: andries.oberholzer@dac.gov.za)
 Multimedia; Private Bag x897; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionKingsley Centre; Cnr Beatrix and Church Streets; Arcadia; Pretoria; 0083


Description of CollectionPaintings, sculptures and lithographs.
Period Covered-2009
Beneficiaries of Digitized CollectionAll the people in SA as the protection of visual heritage will benefit future generations.
Justification for Digitization and PreservationUnique art collection representing artists in SA. Copyright Department of Arts and Culture


Type of ResourcesArtworks
Type of MaterialText; Still image
Type of File formatsdoc; jpeg
Size of Collection100-1000



 Ethekwini Municipality. Local History Museums
Name of CollectionPhotographic Collection
Collection ChampionRobert Luyt (Tel no.: +27 31 335 3487, Cell: +27 72 124 7598, Fax no.: +27 31 311 2224, E-mail address: luytr@durban.gov.za)
  PO Box 1014; Durban; 4001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionCnr Old Court House Museum & 77 Aliwal Street; Durban; 4001


Description of CollectionThe Local History Museums Archive includes a very broad spectrum of subjects from early Durban and its maritime heritage, to more recent urban images of cultural, religious and political significance. From a historical perspective this is a very unique and significant collection. It includes collections from the Daily News and many other donors. Many of the old photographs and transparencies are deteriorating, making the digital preservation a necessary component.
Beneficiaries of Digitized CollectionResearchers: Scholars use our collections for all types of research. Learners: Educators often send their learners to the museum to do projects, Industry: the images are sometimes used for advertising and promotional activities and also for interior decoration.
Justification for Digitization and PreservationSelection is done by the staff and is based on various factors. Initially we want to get some sort of a representative sample of our collections.


Type of ResourcesPhotographs; Slides
Type of MaterialStill image
Type of File formatstiff; jpeg



 eThekwini Municipality. eThekwini Libraries & Heritage Department
Name of CollectionUlwazi Indigenous Knowledge
Collection ChampionBetsie Greyling (Tel no.: +27 31 311 2425, Cell: +27 83 447 1747, Fax no.: +27 31 311 2454, E-mail address: greylingb@durban.gov.za)
 Libraries & Heritage; PO Box 917; Durban; 4001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.ulwazi.org
Accessibility of CollectionOpen Access
Physical Location of Collection99 Umgeni Road; Durban; 4000


Description of CollectionThe programme is collecting local indigenous knowledge from the eThekwini Metropolitan Area, covering from CatoRidge in the West, to Tongaat in the North, to Umkomaas in the South. It is collecting oral histories and other material from local communities, as well as loading established knowledge from municipal records.
Language(s) of the CollectionEnglish; Afrikaans; isiZulu
Beneficiaries of Digitized CollectionLocal communities as well as the global information society at large.
Justification for Digitization and PreservationMuch of the knowledge pertaining to Durban history is unique and it is being lost without proper recording. It is important for research and for the preservation of cultural heritage. It is also important for local communities to become part of the global information society.


Ontology StandardsFree-text Keywords
Type of ResourcesPhotographs; Drawings
Type of MaterialText; Sound; Moving image
Type of File formatsdoc; pdf; jpeg
Size of Collection1000-5000



 Human Sciences Research Council. Directorate: Information Services
Name of CollectionCollection of micro-data
Collection ChampionFaye Reagon (Tel no.: +27 12 302 2042, Cell: +27 84 657 1067, Fax no.: 27 12 302 2041, E-mail address: freagon@hsrc.ac.za)
  Private Bag x41; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of Collection134 Pretorius Street; Pretoria; 0002


Description of CollectionThe data-sets are generated from research projects in the HSRC.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionResearchers, scientists, government, public and policy makers.
Justification for Digitization and PreservationThe information management policy of the HSRC prescribes the preservation of all research documents and data-sets. The motive for this is for re-use. It is also for preservation of the HSRC corporate memory. All our datasets are organised for preservation and access.


Type of ResourcesMicro data and supporting documents; Slides; Photographs
Type of File formatstxt
Size of Collection>100



 Iziko Museums of Cape Town. Natural History Collections
Name of CollectionEntomology
Collection ChampionDr Simon van Noort (Tel no.: +27 21 481 3865, Fax no.: +27 21 481 3993, E-mail address: svannoort@iziko.org.za)
  PO Box 61; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOther
Physical Location of Collection25 Queen Victoria Street; Cape Town; 8001


Description of CollectionApproximately 720000 specimens/samples.
Period Covered-Undetermined
Beneficiaries of Digitized CollectionMainly researchers, but secondary products would benefit learners and public in general - e.g. use of images on Iziko's Biodiversity Explorer website.
Justification for Digitization and PreservationAvailability of information for research. Imaging of specimens makes this collections available to all. Lower risks to the collections by lowering need for loans and unnecesary handling of specimens.


Type of ResourcesNone
Size of Collection50000+



 Iziko Museums of Cape Town. Natural History Collections
Name of CollectionTerrestrial Vertebrates
Collection ChampionDenise Hamerton (Tel no.: +27 21 481 3870, Fax no.: +27 21 481 3993, E-mail address: ddrinkrow@iziko.org.za)
  PO Box 61; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Physical Location of Collection25 Queen Victoria Street; Cape Town; 8001


Description of CollectionCoverage is mainly southern Africa.
Period Covered-Unspecified
Beneficiaries of Digitized CollectionResearchers in particular. e.g. images of bones could by used by palaeontologists and archaeologists in identifying bones from their excavations.
Justification for Digitization and PreservationImaging of the specimens would make them accessible to a broad audience, particularly for research and education.


Type of ResourcesNone
Size of Collection10000-50000



 Iziko Museums of Cape Town. Natural History Collections
Name of CollectionMarine Biology
Collection ChampionDr Wayne Florence (Tel no.: +27 21 481 3919, Fax no.: +27 21 481 3993, E-mail address: wflorence@iziko.org.za)
  PO Box 61; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.iobis.org/
Physical Location of Collection25 Queen Victoria Street; Cape Town; 8001


Description of CollectionAbout 200 000 samples mainly from southern African seas.
Period Covered-Unspecified
Beneficiaries of Digitized CollectionResearchers, learners and educators. An important phase of the digitisation process is the imaging of the specimens, which has not started yet.
Justification for Digitization and PreservationImprovement of accessibility for research - with the stringent regulations regarding transport of flammable liquids it is becoming increasingly difficult to loan specimens overseas.


Type of ResourcesNone
Size of Collection50000+



 Iziko Museums of Cape Town. Natural History Collections
Name of CollectionInvertebrate Palaeontology
Collection ChampionDr Herbert Klinger (Tel no.: +27 21 481 3875, Fax no.: +27 21 481 3993, E-mail address: hklinger@iziko.org.za)
  PO Box 61; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Physical Location of Collection25 Queen Victoria Street; Cape Town; 8001


Description of CollectionMainly from southern Africa.
Beneficiaries of Digitized CollectionMainly researchers, but also learners and educators via secondary products (e.g. use of images in associated Biodiversity Explorer website).
Justification for Digitization and PreservationImaging of the fossils would make them widely accessible for research and education.


Type of ResourcesFossils
Type of MaterialPhysical object
Size of Collection10000-50000



 Iziko Museums of Cape Town. Natural History Collections
Name of CollectionGeology
Collection ChampionDr Herbert Klinger (Tel no.: +27 21 481 3875, Fax no.: +27 21 481 3993, E-mail address: hklinger@iziko.org.za)
  PO Box 61; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of Collection25 Queen Victoria Street; Cape Town; 8001


Description of CollectionRock and mineral specimens.
Geograhic CoverageSouthern Africa
Beneficiaries of Digitized CollectionResearchers, educators and learners.
Justification for Digitization and PreservationTo increase access to researchers, educators and learners.


Type of ResourcesSpecimens
Type of MaterialPhysical object
Size of Collection10000-50000



 Iziko Museums of Cape Town. Iziko Museums of Cape Town
Name of CollectionKaroo Palaeontology
Collection ChampionDr Roger Smith (Tel no.: +27 21 481 3879, Fax no.: +27 21 481 3993, E-mail address: hrobertson@iziko.org.za)
 Natural History Collections; PO Box 61; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Physical Location of Collection25 Queen Victoria Street; Cape Town; 8001


Description of CollectionMainly from the Karoo strata. There is an ongoing growth of this collection.
Geograhic CoverageKaroo; Western Cape
Beneficiaries of Digitized CollectionResearchers, educators, learners and the public in general. Images from the primary database would be used selectively in education websites such as Biodiversity Explorer.
Justification for Digitization and PreservationThe information associated with the collection has all been digitised - what remains is imaging of specimens, which would vastly improve access to this collection by researchers and others.


Type of ResourcesFossils; Specimen
Type of MaterialPhysical object
Size of Collection5000-10000



 Iziko Museums of Cape Town. Natural History Collections
Name of CollectionCenozoic Palaeontology
Collection ChampionDr Deano Stynder (Tel no.: +27 21 481 3894, Fax no.: +27 21 481 3993, E-mail address: dstynder@iziko.org.za)
  PO Box 61; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Physical Location of Collection25 Queen Victoria Street; Cape Town; 8001


Description of CollectionAbout 270 000 accessioned and unaccessioned samples. Fossils are mainly from the Western Cape, particularly Langebaanweg.
Keywords Describing the CollectionFossils
Geograhic CoverageWestern Cape
Beneficiaries of Digitized CollectionResearchers, as well as educators and learners through use of specimen images on websites such as Biodiversity Explorer.
Justification for Digitization and PreservationImprove accessibility, particularly for researchers. Imaging of specimens are particularly important. Still in the process of digitising information associated with specimens. Imaging of specimens needs to commence.


Type of ResourcesSpecimen
Size of Collection50000+



 Iziko Museums of Cape Town. Natural History Collections
Name of CollectionNatural History Slide Collections
Collection ChampionDr Hamish Robertson (Tel no.: +27 21 481 3849, Cell: +27 83 462 9561, Fax no.: +27 21 481 3993, E-mail address: hrobertson@iziko.org.za)
  PO Box 61; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of Collection25 Queen Victoria Street; Cape Town; 8001


Description of CollectionSlides of natural history subjects arising mainly from research.
Beneficiaries of Digitized CollectionResearchers, educators and authors.
Justification for Digitization and PreservationImages useful for varied applications such as books, websites and research.


Type of ResourcesSlides
Type of MaterialStill image
Type of File formatstiff
Size of Collection50000+



 Johannesbueg (City) Dept Arts, Culture & Heritage.
Name of CollectionBensusan Museum of Photography
Collection ChampionDudu Madonsela (Tel no.: +27 11-8335624, E-mail address: dudum@joburg.org.za)
 Information Services; PO Box 517, Newtown; Johannesburg; 2113
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionMuseum Africa, 121 Bree Street, Newtown; Johannesburg; 2000


Description of CollectionArtefacts recording the history of the Artefacts recording the history of the technology and uses of photography. Includes equipment, photographs and documentary artefacts.
Beneficiaries of Digitized CollectionPublic
Justification for Digitization and PreservationImportance for research or heritage etc. Exhaustive collection with appeal to general and specialist audience. Unique items relating to the history of photography e.g. earliest negatives. Prints of the work of renowned photographers, with SA focus.


Type of ResourcesPhotographs; Slides; Film negatives; Specimens; Antique film types such as ambrotypes
Type of MaterialText; Physical object; Moving image; Still image
Type of File formatstiff
Size of Collection10000-50000



 Johannesburg (South Africa) Dept Arts, Culture & Heritage.
Name of CollectionMuseum Africa
Collection ChampionCurator: Ali Hlongwane (Tel no.: +27 11-8335624, Cell: 0824639869, Fax no.: +27 11-8335636, E-mail address: alih@joburg.org.za)
 Information Services; P O Box 517, Newtown; Johannesburg; 2113
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionMuseum Africa, 121 Bree Street, Newtown; Johannesburg; 2000


Description of CollectionApprox. 850 000 items. Collection covers histoy of Southern Africa. Has been in existence since 1935, when the City bought the collection of John Gaspard Gubbins. It is expanding all the time.

Cultural history museum collection artefacts: eg furniture, costume, textiles ceramics, silver, philately, numismatics, ethnology, weapons, archaeology, statues, equipment, household equipment etc.
Language(s) of the CollectionAfrikaans; English; Dutch
Beneficiaries of Digitized CollectionWe supply over 1000 images oper annum to current clients, without any advertising or web presence. We know there is a customer base out there for purchase, which can only increase dramatically with a web presence. The digitised images will be linked to our collections database and via that to the web, so we will be fulfilling our public access mandate. Having digitised versn avaable for the public will obviae having to pull then originals from storage for them to use.
Justification for Digitization and PreservationPublic demand for eg publications, education, displays in other museums Uniqueness Deterioration of film negatvesImportance for research or heritage.


Type of Resourcesspecimens; Cartoons; Photographs; Slides; Posters; Artworks; Drawings; Maps; Bookplates; Stamps; Paper money; Film negatives
Type of Materialtext; Sound; Still image
Type of File formatstiff; jpeg
Size of Collection50000+



 Johannesburg (South Africa) Dept Arts, Culture & Heritage.
Name of CollectionJohannesburg Art Gallery
Collection ChampionAntoinette Murdoch (Tel no.: +27 11-7253130, Cell: 0732312002, E-mail address: antoinettem@joburg.org.za)
 Information Services; P O Box 517, Newtown; Johannesburg; 2113
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionMuseum Africa, 121 Bree Street, Newtown; Johannesburg; 2000


Description of CollectionSouth African and international art, including Contemporary Art, Traditional Southern African Objects and Historical Art. Collection has been in existence since 1910.3D artworks such as sculture and multi media. Black cultural artefacts uch as carvings and beadwork
Justification for Digitization and PreservationUniqueness, Importance for research or heritage etc. Publ;ic demand, Public access


Type of ResourcesCartoons; Photographs; Posters; Artworks; Specimens; Drawings
Type of MaterialStill image
Type of File formatsjpeg
Size of Collection5000-10000



 Johannesburg (South Africa) Dept Arts, Culture & Heritage. None
Name of CollectionJames Hall Museum of Transport
Collection ChampionPeter Hall (Tel no.: +27 11-4359718, Cell: 0824649629, E-mail address: peterh@joburg.org.za)
 Information Services; PO Box 517; Newton; Johannesburg; 2113
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionMuseum Africa, 121 Bree Street, Newtown; Johannesburg; 2000


Description of CollectionAll forms of vehicles and accessories, road and rail. Most comprehensive collection in SA, with some unique items. Donated to the City in 1962 by Mr James Hall, continuously augmented.
Beneficiaries of Digitized CollectionPublic
Justification for Digitization and PreservationPublic access, Uniqueness, Heritage research


Type of ResourcesArtefacts
Type of MaterialPhysical object; Still image
Type of File formatsjpeg
Size of Collection1000-5000



 Johannesburg (South Africa) Library and Information Services. City of Johannesburg Library and Information Services
Name of CollectionNewspaper and Picture Collection (Newsroom) - Newspaper Cuttings
Collection ChampionAnn Antrobus/ Karen Naude/ Mymona Ballim(May)/ Kathy Barrow (Tel no.: Ann +27 11 870 1226/Karen +27 11 226 0913/May +2711 870 1236, Cell: Ann +27 83 288 9114 / Karen +27 83 406 5822, Fax no.: Ann +27 11 870 1252/ Karen +27 11 226 0973, E-mail address: anna@joburg.org.za/ karenn@joburg.org.za/ mayb@joburg.org.za)
 Johannesburg Public Library (Johannesburg Central Library); Private Bag X93; Marshalltown; Johannesburg; 2017
Status of CollectionDigitising under way - Planned
Accessibility of CollectionRestricted to members
Physical Location of CollectionJohannesburg Central Library; Cnr Market & Fraser Streets; Beyers Naude Square; Johannesburg; 2000


Description of CollectionBackground: The Newspaper Cuttings Collection was inherited from the Town Clerks Office in 1938. The library extended the coverage of the original collection to provide a comprehensive service to the residents of the city. The News Cuttings Collection covers historical, biographical and sociological topics pertaining to South and Southern Africa with the emphasis on Johannesburg and environs. Items are selected from local and national Johannesburg newspapers cuttings are indexed and classified according to the Dewey Decimal Classification (DDC) prior to filing into pamphlet boxes. This collection is in heavy demand by school children, students at tertiary institutions, journalists, researchers, etc. as it offers unique, current information difficult to locate elsewhere. Items are supplied free of charge on request from library staff from other libraries in the City. The newscuttings from 1935 to 1980 (approx) are on microfiche, and should be transferred at some later stage to an `online` format as Newspapers Cut: Johannesburg Dailies: Beeld, Citizen, The Star, Business Day, Mail and Guardian, Sowetan and This Day. Week-end Newspapers: Sunday Independent, Sunday Times, Rapport, City Press, Sunday World, Weekender, Local Knock n Drops, Bedfordview News, Fourways Review, Rosebank & Killarney Gazette, Joburg East Express, Randburg Sun, Southern Courier, Midrand Reporter, Northcliff and Melville Times, North Eastern Tribune and Sandton Chronicle. Subject Areas: Southern Africa (with emphasis on Johannesburg), 1) Historical, 2) Cultural, 3) Biographical, and 4) Sociological.
Beneficiaries of Digitized CollectionLibrary users, researchers, scholars, tertiary level students, journalists, etc.
Justification for Digitization and PreservationHeritage, deterioration of originals, greater access by more people for research purposes. (See additional information under 2.1) The cuttings that are to be digitized are the current cuttings done on a daily basis, and the pre-current holdings from 1993 to the present. The cuttings from 1935 to late 1992 are available on microfiche. These should in time also be made available `online`. Those cuttings with the most comprehensive detail & facts, depending on subject.


Ontology StandardsFree-text Keywords; DDC
Type of ResourcesNewspaper cuttings; Cartoons; Photographs
Type of MaterialText; Still image
Type of File formatstiff; jpeg; pdf
Size of Collection50000+



 National Library of South Africa.
Name of CollectionSouth African History Collection
Collection ChampionNarios Mpholefole (Tel no.: +27 12 401 9754, Cell: +27 82 074 3452, Fax no.: +27 86 634 6578, E-mail address: Narios.Mpholefole@nlsa.ac.za)
 Collections Management; Private Bag x990; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of Collection228 Proes Street; Pretoria; 0001


Language(s) of the CollectionEnglish


Type of MaterialText
Size of Collection100-1000



 National Library of South Africa. Special Collections
Name of CollectionNewspaper Photo Archive
Collection ChampionMelanie Geustyn (Tel no.: +27 21 487 5620, Cell: +27 21 827 8541/66, Fax no.: +27 21 423 3359, E-mail address: melanie.geustyn@nlsa.ac.za)
 Preservation Services; PO Box 496; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of Collection5 Queen Victoria Street; Cape Town; 8001


Description of CollectionMostly Capetonian newspapers, the Afrikaans and English press.
Period Covered-2011
Beneficiaries of Digitized CollectionAll users of the library on site and through web services.
Justification for Digitization and PreservationImprove access to collection. Specific topics e.g. sport, apartheid, biographical.


Type of ResourcesPhotographs
Type of MaterialText
Size of Collection50000+



 National Library of South Africa. Stack Management
Name of CollectionSouth African Newspapers
Collection ChampionSulaiman Jacobs (Tel no.: +27 21 487 5636, Cell: +27 83 392 4340, Fax no.: +27 21 423 3359, E-mail address: sulaiman.jacobs@nlsa.ac.za)
 Preservation Services; PO Box 496; Cape Town; 8000
Status of CollectionDigitising under way - Planned
Physical Location of Collection5 Queen Victoria Street; Cape Town; 8001


Period Covered-2011
Language(s) of the CollectionSouth African languages
Beneficiaries of Digitized CollectionLocal and foreign research on South Africa. Students and schools. Local media.
Justification for Digitization and PreservationNewspapers are primary source of memory of the nation. Often used for historical research and in court cases. Newsprint lost to deterioration. Inprove preservation and access to content. Match with profile of funder. Usage in library. Historical value and uniqueness of publication e.g. language.


Type of ResourcesPhotographs; Cartoons
Type of MaterialText
Type of File formatspdf
Size of Collection50000+



 National Research Foundation [TEST RECORD]. Library Dept
Name of CollectionNRF collection [test record]
Collection ChampionMr A. Sisulu (Tel no.: +27 84 344 344, Cell: +27 22 333 4444, Fax no.: +27 11 333 3333, E-mail address: phys@nrf.ac.za)
 Library Unit; PO Box 2600; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.nrf.ac.za/nexus
Accessibility of CollectionPartial Open Access
Physical Location of CollectionMeiring Naude Road; Brummeria; 0184


Description of CollectionWild life in Gauteng. Wild life in Gauteng. Wild life in Development and usage of a first iteration of an online facility for panel members to access applicant documentation (application, RRAP sheets, status reports, reviewers' reports (and non-reports) and to be able to identify and select reviewers for applicants online took place in the period under review. This facility, when fully developed, should support the proposed expanded role of conveners. Usage by panel members since April brought to light good suggestions on how the proposed "tool" can be improved. Scoping of the user functionality needed will be the next step.
Keywords Describing the CollectionWild life; Animals; Zoology
Geograhic CoverageGauteng; Pretoria
Period Covered2000-2009
Language(s) of the CollectionSotho; English
Beneficiaries of Digitized CollectionResearchers and students
Justification for Digitization and PreservationFragile material and unique collection in the World.


Metadata StandardsDublin Core; VRA Core
Content StandardsAACRII
Ontology StandardsLibrary of Congress; Free-text Keywords
Type of ResourcesSpecimens; Manuscripts
Type of MaterialPhysical object; Text
Type of File formatspdf; jpeg; tiff
Size of Collection1000-5000



 National Zoological Gardens of South Africa. Commercial Services and Business Development
Name of CollectionNational Zoological Gardens of South Africa - History
  PO Box 754; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of Collection232 Boom Street; Pretoria;


Description of CollectionThe collection covers the history of the National Zoological Gardens
Keywords Describing the CollectionZoo animals - History; Zoological gardens - South Africa - Pretoria - History
Geograhic CoveragePretoria; Gauteng; South Africa
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionResearchers; Historians
Justification for Digitization and PreservationHistorical value of the items in the collection. To ensure accessibility of collection especially where paper based material and photographs are very old.


Metadata StandardsDublin Core qualified
Content StandardsAACRII
Ontology StandardsFree-text Keywords
Type of Resourcesarticles; diaries; manuscripts; photographs
Type of Materialstill image; text
Size of CollectionDon't know



 Nelson Mandela Bay Municipality. Libraries: South Africn Collection
Name of CollectionHistory of Nelson Mandela Bay [not named yet]
Collection ChampionMrs Millicent Emslie (Tel no.: +27 41 5061338, Cell: 0823413337, Fax no.: +27 41 506 1390, E-mail address: memslie@mandelametro.gov.za)
 Economic Development and Recreational Services; PO Box 66; Port Elizabeth; 6000
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access


Description of CollectionAll items dealing with the history of the metro, the built environment and individual people. Maps of local interest. Items of an historical value. Surveys; newspaper clippings; photographs; drawings.
Keywords Describing the CollectionHistory - Port Elizabeth; History - Uitenhage; History - Dispatch
Geograhic CoverageEastern Cape
Period Covered1800-1950
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionGeneral public, nationally & internationally. Historians; Africana Librarians; Genealogists; Local history students; scholars; Municipal officials
Justification for Digitization and PreservationHeritage of city


Metadata StandardsDublin Core
Content StandardsAACRII
Ontology StandardsFree-text Keywords
Type of ResourcesArticles; Bio-graphies; Drawings; Manuscripts; Photographs
Size of Collection10000-50000



 North-West University. Library Services, Potchefstroom Campus, North-West University
Name of CollectionNWU Potchefstroom Campus Institutional Repository
Collection ChampionMrs Corrie Breitenbach (Tel no.: +27 18 299 2803, Cell: +27 72 723 7422, Fax no.: +27 18 299 2807, E-mail address: Corrie.Breitenbach@nwu.ac.za)
  Private Bag x05; Noordbrug; 2522
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://143.160.38.130:8080/jspui
Accessibility of CollectionOpen Access
Physical Location of CollectionBuilding E7; NWU Potchefstroom; Hoffman Street; Potchefstroom; 2531


Description of CollectionInitially the collection will consist of digitised theses and dissertations of the Potchefstroom Campus of the NWU (going back to 2004 and only very selectively earlier). The plan is that eventually it will also house digitised versions of all types of (mainly scientific) publications of the University.
Period Covered-Open-ended (never completed)
Language(s) of the CollectionAlmost exclusively Afrikaans and English
Beneficiaries of Digitized CollectionThe University, its researchers and students, and scientists worldwide.
Justification for Digitization and PreservationThe need to provide optimal access to the scientific production of the University, thus enabling our optimal membership of the global scientific community.


Metadata StandardsDublin Core
Ontology StandardsDDC
Type of ResourcesTheses and Dissertations
Type of MaterialText
Type of File formatspdf
Size of Collection100-1000



 North-West University. Information Systems
Name of CollectionInaugural lectures (Potchefstroom Campus)
Collection ChampionMr Louw Venter (Tel no.: +27 18 299 2000, Cell: 073 1575 412, Fax no.: +27 18 299 2807, E-mail address: louw.venter@nwu.ac.za)
 Library Services Potchefstroom Campus; PO Box X05; Noordburg; Potchefstroom; 2522
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://dspace.nwu.ac.za/handle/10394/2285
Accessibility of CollectionOpen Access
Physical Location of CollectionFerdinand Postma Library; 11 Hoffman Street; Potchefstroom; 2520


Description of CollectionCollection content description: Contains the original digitized versions of Inaugural lectures at the North-West University (Potchefstroom Campus) since 2004.
Keywords Describing the CollectionGeneral
Language(s) of the CollectionAfrikaans; English
Beneficiaries of Digitized CollectionEnd-users
Justification for Digitization and PreservationMaking research available via the Institutional Repository and to raise awareness about the benefits of Open Access and digital archiving.


Metadata StandardsDublin Core
Content StandardsAACRII
Ontology StandardsDDC
Type of ResourcesInaugural lectures
Type of MaterialText
Type of File formatspdf
Size of CollectionDon't know



 North-West University. Information Systems
Name of CollectionTT Cloete manuscripts
Collection ChampionMr Louw Venter (Tel no.: +27 18 299 2000, Fax no.: +27 18 299 2807, E-mail address: fpbalg@nwu.ac.za)
 Library Services Potchefstroom Campus; PO Box X05; Noordburg; Potchefstroom; 2522
Status of CollectionDigitising under way - Planned
Physical Location of CollectionFerdinand Postma Library; 11 Hoffman Street; Potchefstroom; 2520


Keywords Describing the CollectionPoems (Manuscripts)
Language(s) of the CollectionAfrikaans
Beneficiaries of Digitized CollectionResearchers
Justification for Digitization and PreservationElectronic availability of manuscripts, easy access, searchable


Ontology StandardsFree-text Keywords
Type of ResourcesManuscripts
Type of File formatsText
Size of CollectionDon't know



 Northern Flagship Institute. Transvaal Museum
Name of CollectionHerpetology
Collection ChampionMr Klaas Manamela (Tel no.: +27 12 322 7632, Cell: +27 73 084 7290, Fax no.: +27 12 322 7939, E-mail address: manamela@nfi.museum)
  PO Box 413; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.nfi.org.za
Accessibility of CollectionRestricted to members
Physical Location of Collection432 Paul Kruger Street; Pretoria; 0001


Period Covered-2011
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionFor scientific community in terms of userfriendliness and accessebility and important for university students when conducting internships.
Justification for Digitization and PreservationMany endemic gecko, lizards and snakes from Namibia. Specimens preserved in 80-100% alcohol in warm conditions. Digitization is crucial before a catastrophic event and to prevent deterioration of specimens. The collection is important for research and heritage.


Metadata StandardsDublin Core Qualified
Type of ResourcesSlides; specimens
Type of Materialtext; Still image; Sound
Type of File formatspdf
Size of Collection50000+



 Northern Flagship Institute. Transvaal Museum
Name of CollectionLepidoptera
Collection ChampionMr Klaas Manamela (Tel no.: +27 12 322 7632, Cell: +27 73 084 7290, Fax no.: +27 12 322 7939, E-mail address: manamela@nfi.museum)
  PO Box 413; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.nfi.org.za
Accessibility of CollectionRestricted to members
Physical Location of Collection432 Paul Kruger Street; Pretoria; 0001


Description of CollectionSouthern Africa (Lesotho, Swaziland, Namibia, Mozambique, Zimbabwe, South Africa).
Keywords Describing the CollectionButterflies; Moths
Geograhic CoverageSouthern Africa
Beneficiaries of Digitized CollectionScientific community and university students on internship programmes.
Justification for Digitization and PreservationBig collection of rare species of butterflies and moths preserved in wooden cupboards. Digitization is important in case museum pest causes destruction in the collection specimens. Importance for research or heritage.


Metadata StandardsDublin Core Qualified
Ontology StandardsLibrary of Congress
Type of ResourcesManuscripts; Drawings; Slides; specimens
Type of Materialtext
Type of File formatsMS Access; pdf
Size of Collection50000+



 Northern Flagship Institute. Transvaal Museum
Name of CollectionMammals
Collection ChampionMr Klaas Manamela (Tel no.: +27 12 322 7632, Cell: +27 73 084 7290, Fax no.: +27 12 322 7939, E-mail address: manamela@nfi.museum)
  PO Box 413; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Accessibility of CollectionRestricted to members
Physical Location of Collection432 Paul Kruger Street; Pretoria; 0001


Description of CollectionSound recordings: elephants, lions, wildebeest and buffalo Shrew, Bats, Rats
Keywords Describing the CollectionBats; Shrews
Period Covered-2012
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionThe scientific community and university students conductinging internships.
Justification for Digitization and PreservationRare species of bats and shrews are preserved, Digitization is important due to global warming and museum pests which could cause destruction to specimens if pest control is not applied. Importance for research or heritage. Selected specimens based on the locality and types of specimens.


Metadata StandardsDublin Core Qualified
Type of ResourcesIndex cards; Catalogue books; Photographs; Specimens
Type of Materialtext; Sound
Type of File formatspdf; MS Access
Size of Collection50000+



 Northern Flagship Institute. Transvaal Museum
Name of CollectionColeoptera
Collection ChampionMr Klaas Manamela (Tel no.: +27 12 322 7632, Cell: +27 73 84 7290?, Fax no.: +27 12 322 7939, E-mail address: manamela@nfi.museum)
  PO Box 413; Pretoria; 0001
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.nfi.org.za
Accessibility of CollectionRestricted to Members
Physical Location of Collection432 Paul Kruger Street; Pretoria; 0001


Keywords Describing the CollectionBeetles
Period Covered-2012
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionThe scientific community and educating the public about our biodiversity.
Justification for Digitization and PreservationBig collection of beetles in South Africa. Digitization is important for preservation and as a preventative measure.


Metadata StandardsDublin Core Qualified
Ontology StandardsLibrary of Congress
Type of ResourcesCatalogue books; Posters; Slides; Manuscripts; Specimens
Type of MaterialText; Physical object
Type of File formatspdf; MS Access
Size of Collection50000+



 Rhodes University. ILAM
Name of CollectionHugh Tracey Document and Ephemera Collection
Collection ChampionDiane Thram, Director, ILAM / Elijah Madiba (Tel no.: +27 46 603 8557, Fax no.: +27 46 622 4411, E-mail address: d.thram@ru.ac.za / e.madiba@ru.ac.za)
 Library Services; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Period Covered-2010
Language(s) of the CollectionEnglish


Metadata StandardsDublin Core
Type of ResourcesManuscripts; Letters; Field cards
Type of MaterialText



 Rhodes University. Cory Library for Historical Research
Name of CollectionLovedale Institute
Collection ChampionGwenda Thomas / Shirley Kabwato (Tel no.: +27 46 603 8079 / +27 46 603 8373, Fax no.: +27 46 622 3487, E-mail address: g.thomas@ru.ac.za / s.kabwato@ru.ac.za)
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of Collection3000 pages. Minutes and correspondence relating to the history of the Lovedale Institute. The collection respresents a comprehensive history of Eastern Cape missionary history.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionResearchers of Eastern Cape missionary history.
Justification for Digitization and PreservationOriginal documents are the most sought after by researchers. Digitization will make them readily accessible and also prevent heavy use and damage of originals.


Metadata StandardsDublin Core
Type of ResourcesManuscripts; Letters; Reports; Minutes
Type of MaterialText
Type of File formatspdf; tiff; txt
Size of Collection1000-5000



 Rhodes University. Cory Library for Historical Research
Name of CollectionLovedale Press
Collection ChampionGwenda Thomas / Shirley Kabwato (Tel no.: +27 46 603 8079, Fax no.: +27 46 622 3487, E-mail address: g,thomas@ru.ac.za / s.kabwato@ru.ac.za)
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of Collection2000 pages. Lovedale publications - original documents produced by black intellectuals mostly educated at Lovedale Missionary Institute (Eastern Cape), founded in 1841.
Language(s) of the CollectionXhosa; English; English and Xhosa
Beneficiaries of Digitized CollectionResearchers of Eastern Cape missionary history
Justification for Digitization and PreservationFrequently used by researchers. Original documents produced by black intellectuals mostly educated at Lovedale Missionary Institute. Fragile collections - digitization will help preserve originals and improve access to documents. Copyright: Lovedale Press


Metadata StandardsDublin Core
Type of ResourcesManuscripts
Type of File formatspdf; tiff; txt
Size of Collection1000-5000



 Rhodes University. Cory Library for Historical Research
Name of CollectionBorder Rural Committee
Collection ChampionGwenda Thomas / Shirley Kabwato (Tel no.: +27 46 603 8079 / +27 46 603 8373, Fax no.: +27 46 622 3487, E-mail address: g.thomas@ru.ac.za / s.kabwato@ru.ac.za)
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of Collection1500 pages. Records relating to the Border Rural Committee including Zweledinga, land claims, Land Commission, Rural Local Government, Mgwali, early Grahamstown Rural Committee and Eastern Cape removals.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionResearchers - socio-economic impact of forced removals on the Eastern Cape community and individuals and lawyers involved in land claim cases.
Justification for Digitization and PreservationProvide wider access to the documents. Important history on forced removals. Information is often used for land claim cases. Frequency of use, physical condition, rarity and informational value.


Metadata StandardsDublin Core
Type of ResourcesManuscripts; Minutes; Reports; Correspondence; Notes
Type of MaterialText; Still image
Type of File formatspdf; txt; tiff
Size of Collection1000-5000



 Rhodes University. Cory Library for Historical Research
Name of CollectionBisho Massacre
Collection ChampionGwenda Thomas / Shirley Kabwato (Tel no.: +27 46 603 8079, Fax no.: +27 46 622 3487, E-mail address: g.thomas@ru.ac.za / s.kabwato@ru.ac.za)
  PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of CollectionBisho massacre, Ciskei, Bisho, African National Congress, Apartheid, Matthew, Fort Calata, Sparrow Mkonto and Sicelo Mhlauli, 1985 - 1992, Addo.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionLocal and international researchers interested in the political history of the Eastern Cape, especially atrocities committed by the apartheid government.
Justification for Digitization and PreservationFrequently requested material. Important collection of the research of Eastern Cape politics during apartheid. All press cuttings.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesPress cuttings
Type of MaterialText; Still image
Type of File formatstiff; pdf; txt
Size of Collection1000-5000



 Rhodes University. International Library of African Music
Name of CollectionILAM/Rand Merchant Bank Expressions Fund Project
Collection ChampionProf. Diane Thram, Director, International Library (Tel no.: +27 46 603 8557, Fax no.: +27 46 622 4411, E-mail address: d.thram@ru.ac.za / e.madiba@ru.ac.za)
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of CollectionThe International Library of African Music (ILAM) is a rare and valuable archive of the research-generated sound recordings, photographs, films and print publications amassed by Hugh Tracey (1903-1977) from the 1930s through the early 1970s, as he pioneered in the scholarly study of African music. ILAM was founded by Hugh Tracey in 1954 as a library, research centre and repository for his field collections, commercially published recordings and his collection of African musical instruments. Many thousands of African songs, together with detailed documentation on purpose-designed field cards (with 15 individual information fields, covering everything from the performers name, address, instrument played, language group to the length of recording in minutes and seconds and the equipment it was recorded on) were collected by Tracey in the course of 19 field excursions that took him throughout east, central and southern Africa.
Period Covered2008-2009
Beneficiaries of Digitized CollectionResearchers, students and any other individuals interested in undertaking research projects, music education projects, or simply wanting full sound files of the recordings.
Justification for Digitization and PreservationUniqueness, condition, urgency, deterioration of sound recordings, importance for research or heritage. The International Library of African Music (ILAM) is a rare and valuable archive of the research-generated sound recordings, photographs, films and print publications amassed by Hugh Tracey (1903-1977) from the 1930s through the early 1970s, as he pioneered in the scholarly study of African music. ILAM was founded by Hugh Tracey in 1954 as a library, research centre and repository for his field collections, commercially published recordings and his collection of African musical instruments. Many thousands of African songs, together with detailed documentation on purpose-designed field cards (with 15 individual information fields, covering everything from performers name, address, instrument played, language group to length of recording in minutes and seconds and the equipment it was recorded on) were collected by Tracey in the course of 19 field excursions that took him throughout east, central and southern Africa.


Metadata StandardsDublin Core
Type of Resources952 pancake reels
Type of MaterialSound
Type of File formatsmp3; wav
Size of Collection100-1000



 Rhodes University. International Library of African Music
Name of CollectionILAM Film Collection
Collection ChampionProf. Diane Thram, Director, ILAM / Elijah Madiba, (Tel no.: +27 46 603 8557, Fax no.: +27 46 622 4411, E-mail address: d.thram@ru.ac.za / e.madiba@ru.ac.za)
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of Collection38 reels dating from the 1940s-70s; 20 reels have been digitized by the ILAM/ National Heritage Council project (see justifiction); 18 reels remain to be digitized.
Beneficiaries of Digitized CollectionResearchers, students and any other individuals interested in undertaking research and music education projects.
Justification for Digitization and PreservationUniqueness. 20 reels have been digitized by the ILAM/ National Heritage Council project under private contract with a specialist who projected the films and then re-filmed them with a digital camera. This gives us back-ups of the films but is not the ideal way to digitize them since data is lost. The entire film collection needs to digitized using direct analog to digital capture technology. Lack of adequate funding has prevented this to date.


Metadata StandardsDublin Core
Type of ResourcesFilm reels
Type of MaterialMoving image
Size of Collection>100



 Rhodes University. ILAM
Name of CollectionAndrew Tracey Collection
Collection ChampionProf. Diane Thram, Director, International Library of (Tel no.: +27 46 603 8557, Fax no.: +27 46 622 4411, E-mail address: d.thram@ru.ac.za / e.madiba@ru.ac.za)
 Library Services; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Period Covered-2010
Justification for Digitization and PreservationUnique collection - urgency because of deterioration of instruments, protection of instruments and importance for research and importance for heritage.


Content StandardsDublin Core
Size of Collection1000-5000



 Rhodes University. Cory Library
Name of CollectionCiskei Commission
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of CollectionCiskei, Eastern Cape Province.
Language(s) of the CollectionEnglish


Content StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesManuscripts; Letters
Size of Collection1000-5000



 Rhodes University. Library Services
Name of CollectionDave Dargie Collection
Collection ChampionDiane Thram, Director, ILAM / Elijah Madiba, (Tel no.: +27 46 603 8557, Fax no.: +27 46 622 4411, E-mail address: d.thram@ru.ac.za / e.madiba@ru.ac.za)
  PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of Collection171 reels with thousands of songs.
Period Covered-2010
Language(s) of the CollectionXhosa
Justification for Digitization and PreservationSee other ILAM reports.


Content StandardsDublin Core
Size of Collection5000-10000



 Rhodes University. Cory Library for Historical Research
Name of CollectionGuy Frederick Butler Collection
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of CollectionSister Margaret C.R., Grahamstown, Eastern Cape, Olive Schreiner, Cradock, 1820 settlers, Nuns, Southern African literature.
Beneficiaries of Digitized CollectionLocal and international researchers interested in the history of the Eastern Cape.
Justification for Digitization and PreservationImportant collection into the research of the history of the Eastern Cape.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesManuscripts; Letters; Diaries; Photographs; Slides
Type of MaterialText; Still image
Type of File formatspdf; tiff; txt
Size of Collection100-1000



 Rhodes University. Cory Library for Historical Research
Name of CollectionSilva Collection
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of CollectionC.H. Huntley, John Hughes, Drummond, Silva Penny, Thomas Shone, Barker family, 1954 - 1994.
Beneficiaries of Digitized CollectionGenealogical researchers and any other researchers interested in genealogical research.
Justification for Digitization and PreservationImportant for family history research,


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesManuscripts; Letters; Diaries
Type of MaterialText
Type of File formatspdf; txt; tiff
Size of Collection100-1000



 Rhodes University. Cory Library for Historical Research
Name of CollectionRev Howard F. Kirkby
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of CollectionMethodist Church of Southern Africa, Grahamstown, Eastern Cape and 1991 -2005.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionLocal and international researchers interested in the history of the Methodist Church of Southern Africa.
Justification for Digitization and PreservationOriginal material documenting the works and history of the Methodist Church of Southern Africa.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesManuscripts; Letters; Diaries
Type of File formatspdf; tiff; txt
Size of Collection1000-5000



 Rhodes University. Cory Library for Historical Research
Name of CollectionSister Margaret C.R.
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of CollectionSister Margaret C.R. Community of the Ressurection of Our Lord Nuns.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionLocal and international reseachers interested in the history of nuns and their work in South Africa. This collection provides biographical information of Sister Margaret C. R. who was the artist nun of Grahamstown.
Justification for Digitization and PreservationRare and fragile; to promote wider access whilst preserving the originals.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesLetters
Type of MaterialText; Still image
Type of File formatspdf; tiff
Size of Collection>100



 Rhodes University. Cory Library for Historical Research
Name of CollectionBurnett Collection
 Library; PO Box 184; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionArtillery Road; Grahamstown; 6139


Description of Collection1957 - 1994, Archbishop Bill Burnett, family history and sermons.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionGenealogical researchers interested in family history.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesPhotographs; Manuscripts; Letters
Type of MaterialText; Still image
Type of File formatspdf; tiff; txt
Size of Collection100-1000



 SA Apartheid Museum. Archive
Name of CollectionPermanent Exhibition
Collection ChampionJacqui Masiza (Tel no.: +27 11 309 4729, Cell: +27 76 822 2335, Fax no.: +27 11 309 4726, E-mail address: research@apartheid.org)
  SA Apartheid Museum; PO Box 82283; Southdale; Johannesburg; 2135
Status of CollectionDigitising under way - Planned
Website Address of Collectionwww.apartheidmuseum.org
Physical Location of CollectionNorthern Parkway & Gold Reef Road; Ormonde; Johannesburg; 2001


Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionResearchers: To know the collection and use it for reference purpose; Community: To understand where we come from and where we going in history; Visitors to the Museum: To see and understand the collection; and Student: to research their papers.


Type of ResourcesManuscripts; Letters; Artifacts; Photographs; Posters
Type of MaterialText; Still image
Type of File formatsJPEG



 Sabinet Gateway. African Journal Archive
Name of CollectionAfrican Journal Archive
Collection ChampionMerle Ruff (Tel no.: +27 12 643 9500, Cell: +27 84 588 8922, Fax no.: +27 12 643 3543, E-mail address: merle@sabinet.co.za)
  PO Box 9785; Centurion; 0046
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of Collection1021 Bank Avenue; Centurion; 0046


Description of CollectionAfrican Scholarly Journal literature published in Africa about Africa.
Period Covered-August 2012
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionPeople involved in scholarly research, students, corporate users both in SA, Africa and the international community. Publishers and instiutions that otherwise lack funds for digitisation. Publishers also obtain increased visibilty on the Internet.
Justification for Digitization and PreservationUrgency for African literature to be digitized as well as exposure to a widespread audience - lack of instituitional funding. Proposal has been accepted and funding has been granted for a four year project made available to Sabinet Gateway from Carnegie Corporation. Collection policy is restricted to journals published in Africa about Africa (subject coverage in Social Sciences an Humanities, Sciences and Interdisciplinary studies with a cross continental focus).

Copyright: Publishers of journal literature retain copyright over the intellectual content. Sabinet Gateway obtains license from the copyright holders for a non-exclusive agreement to digitise, host the material and make it searchable on an electronic platform with preferential subscription model (World Bank income ratings). Sabinet Gateway has exclusive rights over the digitised copies and any metadata created.


Metadata StandardsDublin Core
Type of ResourcesJournals
Type of MaterialText
Type of File formatspdf; tiff
Size of Collection50000+



 South African Broadcasting Corporation. Media libraries
Name of CollectionTranscription Recordings (Inhouse music)
Collection ChampionAlan Visser (Tel no.: +27 11 714 2770, Cell: +27 83 709 5574, Fax no.: +27 11 714 4419, E-mail address: visseral@sabc.co.za)
  PO Box 931; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Accessibility of CollectionRestricted to Members
Physical Location of CollectionHenley Road; Auckland Park; Johannesburg; 2006


Description of CollectionThe Transcription Department, one of the oldest departments of the SABC was established during the 1950s. Initially the Department was based on the International Broadcasting template of recording local music for use as broadcast content, whilst conserving the music for future generations. The Department is now responsible for digitising the collection and re-distributing the music to all media libraries in the country. In diversifying its facilities the Department further offers various services to the SABC and its clients.
Keywords Describing the CollectionMusic
Period Covered-2011-12-31
Beneficiaries of Digitized CollectionSABC broadcasters
Justification for Digitization and PreservationUniqueness, urgency, deterioration of specimens and importance for research or heritage.


Type of MaterialSound
Size of Collection10000-50000



 South African Broadcasting Corporation. Media Libraries
Name of CollectionNewspaper Cuttings
Collection ChampionMonica van Deventer (Tel no.: +27 11 714 3232, Cell: +27 82 928 4771, Fax no.: +27 11 714 4419, E-mail address: vandeventerm@sabc.co.za)
  PO Box 931; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionHenley Road; Auckland Park; Johannesburg; 2006


Description of CollectionBefore 1961 the SABC had no library. Staff members and departments ordered books individually and did not organise or store them properly. Dr Burgers, the then Head of the Afrikaans Service, identified the need for this to be done. The result was the establishment of a library in Johannesburg. By 1979 the collection had grown to 10 000 books that were catalogued on a card system and comprised both fiction and non-fiction. During 1988 the library was computerised and started ordering and circulating periodicals on behalf of all SABC staff. Today the Information Library has a huge collection comprising of 25 000 books, more than 400 magazine titles and newspaper cuttings consisting of the following: General subjects 12 408 files; Biographies 10 581 files; TRC 693 files; Africa and South Africa 1083 files; Political Parties 193 files; and SABC 2 907 files. A totoal of 179 639 articles have been indexed electronically.
Period Covered-2011
Language(s) of the CollectionAfrikaans; English
Beneficiaries of Digitized CollectionJournalists, researchers
Justification for Digitization and PreservationValuable source for research


Ontology StandardsDDC
Type of ResourcesNewspapers
Type of MaterialText
Type of File formatstiff
Size of Collection50000+



 South African Broadcasting Corporation. Media Libraries
Name of CollectionSABC CD & LP Collection (Record Library)
Collection ChampionThersia Francis (Tel no.: +27 11 714 2010, Cell: +27 83 709 5573, Fax no.: +27 11 714 4419, E-mail address: francist@sabc.co.za)
  PO Box 931; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionHenley Road; Auckland Park; Johannesburg; 2006


Description of CollectionThe Record Library collection was established in the mid 1950s. The vast collection comprises at least: 200 000 LPs, 21 000 Classical CDs and 51 000 Light CDs.
Period Covered-2011
Language(s) of the CollectionEnglish; Afrikaans
Beneficiaries of Digitized CollectionSABC broadcasters
Justification for Digitization and PreservationAccessibility, security and heritage.


Type of MaterialSound
Size of Collection50000+



 South African Broadcasting Corporation. Media Llibraries
Name of CollectionRadio Archive
Collection ChampionBennie Jacobs (Tel no.: +27 11 714 4480, Cell: +27 83 265 1222, Fax no.: +27 11 714 4419, E-mail address: jacobsb@sabc.co.za)
  PO Box 931; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionHenley Road; Auckland Park; Johannesburg; 2006


Description of CollectionThe SABC Radio Archives were established in 1964 and preserve broadcast material from all the SABC Radio Stations in all official languages.
Period Covered-2011
Beneficiaries of Digitized CollectionJournalists, public, production houses and researchers.
Justification for Digitization and PreservationDeterioration of specimens, uniqueness, condition, urgency and importance for research or heritage.


Type of MaterialSound
Type of File formatsbwf; wav
Size of Collection50000+



 South African Environmental Observation Network (SAEON).
Name of CollectionARC Grass and Woody Cover in Private Reserves
Collection ChampionVictoria Goodall (Tel no.: +27 21 799 8745, Fax no.: 086 555 9332, E-mail address: victoria@saeon.ac.za)
 Fynbos Node; Private Bag X7; Claremont; 7735
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionSAEON Ndlovu Node; Pharlaborwa Gate; Kruger National Park; Phalaborwa; 1390


Period Covered-Dec 2009
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionThe scientific community, farm managers, data owners. Any research looking at long-term information and requiring long-term vegetation information, especially on the savanna.
Justification for Digitization and PreservationThe importance of the data, preserving data, preventing loss of data (some of which has already happened). Copyright ARC


Metadata StandardsEML
Type of ResourcesManuscripts
Type of MaterialText
Size of Collection10000-50000



 South African Environmental Observation Network (SAEON).
Name of CollectionHistory - C L Wicht and forest hydrology
Collection ChampionVictoria Goodall (Tel no.: +27 21 799 8745, Fax no.: 086 555 9332, E-mail address: victoria@saeon.ac.za)
  Fynbos Node; Private Bag X7; Claremont; 7735
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionCSIR; Stellenbosch;


Description of CollectionThis is a collection of the official correspondence of C.L. Wicht who was the research leader of the forestry research station at Jonkershoek was established in the 1930's. The Jonkershoek experimental catchement monitoring sites are one of the oldest hydrological monitoring sites in the world.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionMembers of the public and scientific community.
Justification for Digitization and PreservationThe importance of the data, preserving data, preventing loss of data and completing the collection of Jonkershoek data.


Metadata StandardsEML
Type of Resourcesmanuscripts
Type of Materialtext
Size of CollectionDon't know



 South African History Archive.
Name of CollectionTargetted Collection and Digitisation Projects
Collection ChampionCatherine Kennedy (Tel no.: +27 11 717 1973, E-mail address: sfj@saha.org.za)
  PO Box 31719; Braamfontein; 2017
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionWilliam Cullen Library Witwatersrand; Braamfontein; East Campus; University of the Witwatersrand; Braamfontein; Johannesburg; 2017


Description of CollectionSAHA has undertaken two collection drives in two areas (the arms deal and military intelligence during apartheid South Africa) that will identify and collect materials for SAHA in these areas, create a reader to accompany these materials and select key items for digitisation.
Period Covered-2009
Beneficiaries of Digitized CollectionCurrent and future historians, civil society, etc.
Justification for Digitization and PreservationCurrency (arms deal) and urgency (history of destruction of state records relating to military intelligence).


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesAudio
Type of MaterialSound; Text
Type of File formatspdf; tiff
Size of Collection100-1000



 South African Institute for Aquatic Biodiversity. Library
Name of CollectionInstitute Publications
Collection ChampionMargie Shaw (Tel no.: +27 46 603 5800, Fax no.: +27 46 622 2403, E-mail address: m.shaw@ru.ac.za)
 Library / Information Systems; Private Bag 1015; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.saiab.ac.za
Accessibility of CollectionOpen Access
Physical Location of CollectionSomerset Street; Grahamstown; 6139


Period Covered-2009
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionIchthyology and Fisheries Researchers.
Justification for Digitization and PreservationUnique collection and important for research.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of MaterialText
Type of File formatspdf
Size of Collection100-1000



 South African Institute for Aquatic Biodiversity. Information Systems
Name of CollectionSAIAB Slide Collection
Collection ChampionWillem Coetzer (Tel no.: +27 46 603 5800, Fax no.: +27 46 622 2403, E-mail address: w.coetzer@ru.ac.za)
 Library / Information Systems; Private Bag 1015; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.saiab.ac.za
Accessibility of CollectionPartial Open Access
Physical Location of CollectionSomerset Street; Grahamstown; 6139


Description of CollectionSlides of freshwater, estuarine and marine fishes of southern Africa.
Period Covered-2010
Beneficiaries of Digitized CollectionIchthyology and Fisheries Researchers.
Justification for Digitization and PreservationFor morphological comparison.


Metadata StandardsDarwin Core
Ontology StandardsFree-text Keywords
Type of Resources35 mm Slides
Type of MaterialStill image
Type of File formatsjpeg
Size of Collection10000-50000



 South African Institute for Aquatic Biodiversity. Art Department
Name of CollectionSAIAB Art Collection
Collection ChampionElaine Heemstra (Tel no.: +27 46 603 5800, Fax no.: +27 46 603 2403, E-mail address: e.heemstra@ru.ac.za)
 Library / Information Systems; Private Bag 1015; Grahamstown; 6140
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.saiab.ac.za
Accessibility of CollectionPartial Open Access
Physical Location of CollectionSomerset Street; Grahamstown; 6139


Period Covered-2010
Beneficiaries of Digitized CollectionIchthyology and Fisheries Researchers
Justification for Digitization and PreservationFor morphological comparison.


Metadata StandardsDarwin Core
Ontology StandardsFree-text Keywords
Type of ResourcesArtworks
Type of File formatstiff
Size of Collection10000-50000



 Stellenbosch University. Library and Information Service
Name of CollectionAfricana Map Collection
Collection ChampionMimi Seyffert (Tel no.: +27 21 808 4398, Fax no.: +27 21 808 3723, E-mail address: mseyf@sun.ac.za)
 Special Collections; Private Bag x5036; Stellenbosch; 7599
Status of CollectionDigitising under way - Planned
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionMerriman Avenue; Stellenbosch; 7600


Description of CollectionMaps of Africa dating before 1860.
Beneficiaries of Digitized CollectionMostly local Stellenbosch University researchers, but researchers external to the organisation will be able to access the digitized collection through the archivist.
Justification for Digitization and PreservationUniqueness, importance for research or heritage and that the current (paper) format is inaccessible to most researchers.


Metadata StandardsDublin Core Qualified
Ontology StandardsLibrary of Congress
Type of ResourcesMaps
Type of File formatstiff
Size of Collection100-1000



 Stellenbosch University. Library and Information Service
Name of CollectionPictorial Africana
Collection ChampionMimi Seyffert (Tel no.: +27 21 808 4398, Fax no.: +27 21 808 3723, E-mail address: mseyf@sun.ac.za)
 Special Collections; Private Bag x5036; Stellenbosch; 7599
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionMerriman Avenue; Stellenbosch; 7600


Description of CollectionPictorial Africana works ranging from oil paintings to engravings (circa 1700 - 1900).
Beneficiaries of Digitized CollectionLocal and external researchers, as well as students.
Justification for Digitization and PreservationUniqueness and importance for heritage.


Metadata StandardsDublin Core Qualified
Ontology StandardsLibrary of Congress
Type of ResourcesPaintings; Artworks
Type of MaterialStill image
Type of File formatstiff
Size of Collection100-1000



 Stellenbosch University. Library and Information Service
Name of CollectionPhotograph Collections
Collection ChampionMimi Seyffert (Tel no.: +27 21 808 4398, Fax no.: +27 21 808 3723, E-mail address: mseyf@sun.ac.za)
 Special Collections; Private Bag x5036; Stellenbosch; 7599
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttps://lib.sun.ac.za/jspui/handle/10019.2/36
Accessibility of CollectionOpen Access
Physical Location of CollectionMerriman Avenue; Stellenbosch; 7600


Description of CollectionPhotograph collections which form part of manuscript collections. For example: Sheila Cussons, NP van Wyk Louw, WEG Louw, Audrey Blignault, CJ Langenhoven. Also historical photos of Stellenbosch University.
Period Covered-2009
Beneficiaries of Digitized CollectionMembers of society who are interested.
Justification for Digitization and PreservationUniqueness, importance for research or heritage and frequency of use.


Metadata StandardsDublin Core Qualified
Type of ResourcesPhotographs
Type of MaterialStill image
Type of File formatstiff; jpeg
Size of Collection100-1000



 Stellenbosch University. Library and Information Service
Name of CollectionManuscript Collections
Collection ChampionMimi Seyffert (Tel no.: +27 21 808 4398, Fax no.: +27 21 808 3723, E-mail address: mseyf@sun.ac.za)
 Special Collections; Private Bag x5036; Stellenbosch; 7599
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttps://lib.sun.ac.za/jspui/handle/10019.2/36
Accessibility of CollectionOpen Access
Physical Location of CollectionMerriman Avenue; Stellenbosch; 7600


Description of CollectionParts of manuscript collections which are frequently used and exhibited.
Period Covered-2009-12-31
Language(s) of the CollectionEnglish; Afrikaans
Beneficiaries of Digitized CollectionMembers of society interested. Researchers.
Justification for Digitization and PreservationUniqueness, condition, importance for research or heritage and frequency of use. Selection criteria based on frequency of use.


Metadata StandardsDublin Core Qualified
Ontology StandardsLibrary of Congress
Type of ResourcesManuscripts; Letters; Diaries
Type of File formatstiff; jpeg
Size of Collection100-1000



 Stellenbosch University. Library and Information Service
Name of CollectionLeyds Boer War Collection
Collection ChampionMimi Seyffert (Tel no.: +27 21 808 4398, Fax no.: +27 21 808 3723, E-mail address: mseyf@sun.ac.za)
 Special Collections; Private Bag X5036; Stellenbosch; 7599
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionMerriman Avenue; Stellenbosch; 7600


Description of CollectionAnglo-Boer War Collection.
Period Covered-2010-12-31
Language(s) of the CollectionDutch; English
Beneficiaries of Digitized CollectionGeneral public.
Justification for Digitization and PreservationUniqueness, condition, deterioration of paper and importance for research or heritage. Dublin Core Qualified The most fragile should be digitized first.


Metadata StandardsDublin Core Qualified
Ontology StandardsLibrary of Congress
Type of ResourcesJournals; Pamphlets; Newspapers
Type of MaterialText
Type of File formatspdf
Size of Collection1000-5000



 Stellenbosch University. Library and Information Service
Name of CollectionStellenbosch Newspaper Collection
Collection ChampionMimi Seyffert / Niel Hendriksz (Tel no.: +27 21 808 4398, Fax no.: +27 21 808 3723, E-mail address: mseyf@sun.ac.za)
  Private Bag X5036; Stellenbosch; 7599
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionMerriman Avenue; Stellenbosch; 7600


Description of CollectionLocal community as well as institutional newspapers and publications.
Language(s) of the CollectionEnglish; Dutch; Afrikaans
Beneficiaries of Digitized CollectionGeneral public.
Justification for Digitization and PreservationUniqueness, condition, urgency, deterioration of paper and importance for research or heritage. Entire collection(s) to be digitized.


Metadata StandardsDublin Core Qualified
Ontology StandardsLibrary of Congress
Type of ResourcesJournals; Newspapers
Type of MaterialText
Type of File formatspdf
Size of Collection5000-10000



 Stellenbosch University. Department of Music
Name of CollectionDocumentation Centre for Music (DOMUS)
Collection ChampionSantie de Jongh (Tel no.: +27 21 808 2597, Fax no.: +27 21 808 3723, E-mail address: santiedj@sun.ac.za)
 Library and Information Service; Private Bag X5036; Stellenbosch; 7599
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionMerriman Avenue; Stellenbosch; 7600


Description of CollectionMusic and documentary collections of composers, performing artists, musicologists and music institutions in South Africa.
Beneficiaries of Digitized CollectionResearchers, musicologists and members of the public.
Justification for Digitization and PreservationUniqueness, condition and importance for research or heritage. Entire collections to be digitized.


Metadata StandardsDublin Core Qualified
Ontology StandardsDDC; Library of Congress
Type of ResourcesSheet music; Manuscripts; Letters; Diaries; Photographs
Type of MaterialText; Still image; Sound
Type of File formatstiff; jpeg; pdf
Size of Collection1000-5000



 Stellenbosch University. Department of Radiology
Name of CollectionTeaching Cases in Radiology
Collection ChampionDr C. Ackermann E-mail address: ca@sun.ac.za)
 Department of Research Support; Private Bag X1; Stellenbosch; 7602
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionVictoria Street; Stellenbosch; 7602


Description of CollectionThis is a collection of teaching cases in radiology covering all modalities from plain film to MRI, spanning a period of 20 years.
Beneficiaries of Digitized CollectionStudents, academics and researchers.
Justification for Digitization and PreservationCondition, urgency, deterioration of specimens and importance for research.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesSlides; X-ray films
Size of Collection10000-50000



 Stellenbosch University. Morphology Museum
Name of CollectionAnatomical Pathology
Collection ChampionPaul Pretorius (Tel no.: +27 21 938 9419, E-mail address: pnbp@sun.ac.za)
 Department of Research Support; Private Bag X1; Stellenbosch; 7602
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionVictoria Street; Stellenbosch; 7602


Description of CollectionAnatomy, anatomical pathology and forensic pathology.
Beneficiaries of Digitized CollectionStudents, academics and researchers.
Justification for Digitization and PreservationUniqueness, condition, urgency, deterioration of specimens and importance for research.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesSpecimens
Size of Collection5000-10000



 Stellenbosch University. Centre for Comic, Illustration and Book Arts
Name of CollectionComic, Illustration and Book Arts
Collection ChampionProf. Keith Dietrich (Tel no.: +27 21 808 3046, Cell: 0829205087, Fax no.: +27 21 808 3044, E-mail address: kd2@sun.ac.za)
 Visual Arts; Victoria Street; Stellenbosch; 7602
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionDepartment of Visual Arts; Victoria Street; Stellenbosch;


Description of CollectionThe content of the proposed collection will comprise historic and contemporary South African comics, cartoons, graphic novels, illustrations and artist's book material.

The history of comic art, illustration and book art in South Africa is under-researched.Comprehensive bibliographies or databases of visual material in these fields do not exist, public collections ares cattered and uncoordinated, and important collections remain out of reach of researchers. The Centre for Comic, Illustrative and Book Arts aims to pursue the development of an archive of South African comic art, illustration and book art.
Keywords Describing the CollectionComics; Book objects; Artist's books; Comix; Graphic novels; Illustrations; Botanical illustrations; Scientific illustrations; Book arts; Cartoons
Geograhic CoverageSouth Africa
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionResearchers and General Public
Justification for Digitization and PreservationUniqueness and importance for research or heritage.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesManuscripts; Articles; Cartoons; Drawings; Manuscripts; Photographs; Paintings; Posters
Type of MaterialText; Still image
Type of File formatspdf; tiff
Size of Collection5000-10000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of Collection1976 Student Unrest: Clippings and Reports
Collection ChampionLesley Hart (Tel no.: +27 21 650 4424, Cell: +27 21 686 1505, E-mail address: lesley.hart@uct.ac,za)
 Special Collections; Private Bag x3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Description of CollectionAt the time of the unrest, history students, under the supervision of Dr Robin Hallett, assembled records of the unrest, particularly its occurrence in Cape Town. This resource is used every year for essays and digitisation would both preserve it and make it more readily accessible.
Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationThis resource is used every year for essays and digitisation would both preserve it and make it more readily accessible.


Type of ResourcesManuscripts; Photographs; Newspaper clippings
Type of MaterialText
Size of Collection1000-5000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionVarsity
Collection ChampionLesley Hart (Tel no.: +27 21 6504424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart.ac.za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 0081
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Description of CollectionContains student views of UCT and many years of national events.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationHeavily used. University of Cape Town history.


Type of ResourcesPeriodicals
Size of Collection100-1000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionUytenbogaardt Architectural Drawings
Collection ChampionLesley Hart (Tel no.: +27 21 650 4424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac.za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; 8000


Description of CollectionArchitectural drawings by the architect, Roelof Uytenbogaardt.
Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationWork of an important South African architect. Ensures accessibility.


Type of ResourcesDrawings
Type of MaterialStill image
Size of Collection100-1000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionStudent Protests
Collection ChampionLesley Hart (Tel no.: +27 21 6504424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac,za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Description of CollectionIncludes various protests for academic freedom as well as protests against government actions. Photographs, clippings from BUZV collection and other collections. Parts of this collection very heavily used (e.g., student protests). Is part of our own institutional history and digitisation will serve both access and preservation needs. Do selectively.
Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationPhotographs and clippings from BUZV collection and other collections. Parts of this collection very heavily used (e.g., student protests). Is part of our own institutional history and digitisation will serve both access and preservation needs. Do selectively.


Metadata StandardsDublin Core
Type of ResourcesPhotographs; Newspaper and clippings.
Type of MaterialStill image
Size of Collection100-1000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionArchival Films: Rhodes-Harrison
Collection ChampionLesley Hart (Tel no.: +27 21 686 1505, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac,za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Description of CollectionFilms on Southern Africa in the 1930s-1960s.
Beneficiaries of Digitized CollectionScholars


Metadata StandardsDublin Core
Type of ResourcesFilm
Type of MaterialMoving image
Size of Collection100-1000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionPolitical Posters
Collection ChampionLesley Hart (Tel no.: +27 21 650 4424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac,za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Description of CollectionPolitical posters held in the African Studies Library. Should digitise those not already done by other institutions.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationPolitical posters held in the African Studies Library. Should digitise those not already done by other institutions.


Metadata StandardsDublin Core
Type of ResourcesPosters
Size of Collection>100



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionPhotographic exhibitions from the 1980s: Staffrider, Beyond the barricades, etc.
Collection ChampionLesley Hart (Tel no.: +27 21 6504424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac.za)
 Special Collections; Private Bag x3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationVery valuable. Unique photographs of events in South Africa in the 1980s.


Metadata StandardsDublin Core
Type of ResourcesPhotographs
Type of MaterialStill image
Size of Collection100-1000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionManuscripts & Archives Department Photographs
Collection ChampionLesley Hart (Tel no.: +27 21 650 4424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac,za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationUniversity of Cape Town history.


Metadata StandardsDublin Core
Type of ResourcesPhotographs
Type of MaterialStill image
Size of Collection1000-5000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionMozambiquan Political Clippings
Collection ChampionLesley Hart (Tel no.: +27 21 650 4424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac,za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Language(s) of the CollectionPortuguese; English
Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationA unique and thorough collection of the history of Mozambique.


Metadata StandardsDublin Core
Type of ResourcesManuscripts; Newspaper clippings
Size of Collection50000+



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionArchival Films: Ken Howes-Howell
Collection ChampionLesley Hart (Tel no.: +27 21 6504424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac,za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; University of Cape Town; Cape Town; 8001


Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationFilms are reel-to-reel, therefore not accessible at the moment. Digitisation will ensure access.


Metadata StandardsDublin Core
Type of ResourcesFilm
Type of MaterialMoving image
Size of Collection100-1000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionGlass Plate Slides: Madagascar
Collection ChampionLesley Hart (Tel no.: +27 21 6504424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac.za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationUnique and fragile items.


Metadata StandardsDublin Core
Type of ResourcesGlass plate slides
Size of Collection100-1000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionGlass Plate Negatives
Collection ChampionLesley Hart (Tel no.: +27 21 6504424, Cell: +27 21 686 1505, E-mail address: lesley.hart@uct.ac,za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationContain valuable early images of South Africa.


Metadata StandardsDublin Core
Type of ResourcesGlass plate negatives
Size of Collection100-1000



 University of Cape Town. UCT Libraries. Manuscripts & Archives Department
Name of CollectionBlack Churches in Soweto: Photographs, 1970s
Collection ChampionLesley Hart (Tel no.: +27 21 6504424, Fax no.: +27 21 686 1505, E-mail address: lesley.hart@uct.ac.za)
 Special Collections; Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Beneficiaries of Digitized CollectionScholars
Justification for Digitization and PreservationUnique research material.


Metadata StandardsDublin Core
Type of ResourcesPhotographs; Photographs negatives
Type of MaterialStill image
Size of Collection100-1000



 University of Cape Town. Centre for Curating the Archive
Name of CollectionBleek and Lloyd Archive
Collection ChampionPippa Skotnes (Tel no.: +27 21 480 7112, E-mail address: pippa.skotnes@uct.ac.za)
  Private Bag X3; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://lloydbleekcollection.cs.uct.ac.za/
Accessibility of CollectionOpen Access
Physical Location of CollectionGround Floor; Harry Oppenheimer Institute; Library Road; Upper Campus; University of Cape Town; Cape Town; 8001


Description of CollectionThe Collection is a United Nations site of the Memory of the World. Approximately half of the 80 000 or so pages have been digitised.
Period Covered-2009
Language(s) of the CollectionEnglish; |xam; !kun; !nusa; San languages
Beneficiaries of Digitized CollectionScholars all over the world, the San themselves and the institutions who own the material.
Justification for Digitization and PreservationIt is a collection of national and global importance. It is studied throughout th world. The indigenous people who gave up their freedom to contribute to the archive wanted their stories to be widely known.


Type of ResourcesManuscripts; Letters; Diaries; Photographs; Artworks; Drawings
Type of MaterialText; Still image; Physical object
Type of File formatstiff
Size of Collection50000+



 University of Cape Town. Centre for Popular Memory
Name of CollectionCentre for Popular Memory Audio Archive
Collection ChampionRenate Meyer (Tel no.: +27 21 650 4758, Fax no.: +27 21 650 3611, E-mail address: renate.meyer@uct.ac.za)
 Department of Historical Studies; Private Bag X1; University of Cape Town; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.popularmemory.org.za
Accessibility of CollectionPartial Open Access
Physical Location of CollectionRoom 116 - 119; Beattie Building; Upper Campus; University of Cape Town; Cape Town; 7700


Description of CollectionOral History interviews predominantly conducted in the Western Cape, but including Eastern Cape and other provinces. CPM Archive spans 22 years of collected material around the following themes: COMMUNITIES - Forced Removals and Life under Apartheid. ENVIRONMENT - The relation of people to landscape, heritage areas and built environment. LIFE HISTORIES - Biographical life stories. ARTS - Visual Art, Food and Culture, Music and Performance. WORK - The working life of individuals in Education and Industrial sectors. POLITICS - The role of Activists and Organisations during and after the liberation struggle. MIGRANCY and REFUGEES - Displacement and Diasporic movement of African, European and Asian people. TRAUMA and MEMORY - Stories and memories of individuals who have experienced trauma, and the observations of related organizations. IDENTITIES - The perceptions of individual and group identities within communities. HEALTH - Narratives of those working in health-related fields and of individuals affected by illness.
Language(s) of the CollectionLingala; Afrikaans; English; Xhosa; French
Beneficiaries of Digitized CollectionScholars, students, researchers, educators and communities.
Justification for Digitization and PreservationCPM`s Audio interviews have been gathered over 22 years and cover topics and themes of unique historical value. Oral history interviews highlight the diverse and personal recollections of a collective past not necessarily reflected in written text. Many are currently housed on analogue cassette so are vulnerable to rapid deterioration and hardware obselesence. Fragility, priority, and obselesence. CPM under the legal entity of UCT owns copyright on collections. In certain instances researchers own the copyright of the material and assign archival management rights to CPM. Interviews are accompanied by copyright release forms stating individuals restriction requirements.


Metadata StandardsDublin Core Qualified
Ontology StandardsLibrary of Congress
Type of ResourcesPhotographs; Posters; Slides; Audio: Analogue Cassette, Mini-disc, Digital 4 bit , Solid; Transcripts: Handwritten, Typed, MS, Word and Docs.
Type of MaterialStill image; Text; Sound
Type of File formatspdf; jpeg; wav
Size of Collection5000-10000



 University of Cape Town. Centre for Popular Memory
 Historical Studies; Department of Historical Studies; University of Cape Town; Private Bag 1; Rondebosch; Cape Town; 7701
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.popularmemory.org.za
Accessibility of CollectionPartial Open Access
Physical Location of CollectionRoom 116-119; Beattie Building; Upper Campus; University of Cape Town; Cape Town; 7001


Description of CollectionOral history collection focusing mainly on the South Western Cape (and some sub collections in other provinces). spans the 22 years of the organization's (CPM) history.
Language(s) of the CollectionXhosa; English; Afrikaans
Justification for Digitization and PreservationEquipment becoming obselete. Material fragile and unique.


Content StandardsDublin Core Qualified
Ontology StandardsFree-text Keywords
Type of ResourcesTranscripts
Type of MaterialText; Sound
Type of File formatstranscripts pdf watermarked, audio archived at 96 000hz/access at 44 oooHZ
Size of Collection1000-5000



 University of Fort Hare. Library
Name of CollectionANC Archives
Collection ChampionYoli Soul Cell: +27 82 200 9252, E-mail address: ysoul@ufh.ac.za)
  Private Bag x1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe African National Congress (ANC) archives include the records of thirty-three foreign missions. It is composed of a wide range of material including administrative and subject files, project and campaign materials, discussion papers, correspondence, news briefings and releases, publications, maps, posters, photographs, and memorabilia. The ANC collections also include the records of the Solomon Mahlangu Freedom College (SOMAFCO). The SOMAFCO records are the largest group from the ANC currently in the University Library. The collection includes the administration archives as well as the work of the students across all age ranges and levels.
Justification for Digitization and PreservationAllow greater access and preserve fragile materials.


Type of ResourcesNews briefings; Letters; Photographs; Maps; Posters
Type of MaterialStill image; Text



 University of Fort Hare. Library
Name of CollectionPan Africanist Congress of Azania (PAC)
  Private Bag x1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe Pan Africanist Congress of Azania (PAC) archives include the records of foreign missions - United Nations, London, and Zimbabwe - as well as a collection of audio radio programmes and PAC publications.


Type of ResourcesRadio programme recordings Publications
Type of MaterialSound; Text



 University of Fort Hare. Library
Name of CollectionThe Azanian Peoples Organisation (AZAPO) / Black Consciousness Movement of Azania (BCMA) Archives
Collection ChampionYoli Soul (Tel no.: +27 40 602 2011, Cell: +27 82 200 9252, E-mail address: ysoul@ufh.ac.za)
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe Azanian Peoples Organisation (AZAPO) / Black Consciousness Movement of Azania (BCMA) Archives include correspondence, minutes of meetings, reports, statements, speeches, press releases, projects and proposals, policy documents, biographies, subject files, and organisational publications.
Justification for Digitization and PreservationGreater access and preservation of fragile material.


Type of ResourcesLetters; Organisational publications
Type of MaterialText



 University of Fort Hare. Library
Name of CollectionNew Unity Movement (NUM) Archives
Collection ChampionYoli Soul
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700




Type of ResourcesAudio recordings
Type of MaterialSound



 University of Fort Hare. Library
Name of CollectionOliver Tambo Papers
Collection ChampionYoli Soul
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe Oliver Tambo papers are a full record of the political life of O.R. Tambo including his speeches, correspondence, photographs and other materials generated during his tenure as president of the ANC. The collection is fundamental for researchers who are interested in developing an understanding of ANC operations in exile, biographical profiles and portfolios of key ANC leaders, and the struggle against apartheid both within and outside of South Africa's geographical borders.
Justification for Digitization and PreservationAccess


Type of ResourcesLetters; Photographs; Speeches
Type of MaterialStill image; Text



 University of Fort Hare. Library
Name of CollectionGovan Mbeki Papers
Collection ChampionYoli Soul
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe Govan Mbeki papers include his songs and music from Robben Island, as well as artefacts, such as his beloved guitar with its island built case. The collection consists of his correspondence, manuscripts of his books, some of which was written on toilet paper and smuggled out of prison, and a record of his life on the Island and after his release from prison, including his role as Chancellor of the UFH.


Type of ResourcesManuscripts; Letters; Songs and other music; Specimens; Guitar with Island built case
Type of MaterialText; Sound



 University of Fort Hare. Library
Name of CollectionWalter Sisulu Papers
Collection ChampionYoli Soul
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe Walter Sisulu papers document much of his work as a member of the ANC National Executive after his release from Robben Island. It includes correspondence, speeches, writings, and some documents that he was able to salvage from before his imprisonment.
Justification for Digitization and PreservationAccess


Type of ResourcesManuscripts; Letters; Speeches
Type of MaterialText



 University of Fort Hare. Library
Name of CollectionLionel Forman Papers
Collection ChampionYoli Soul (Tel no.: +27 40 602 2011, Fax no.: +27 40 653 1554, E-mail address: ysoul@ufh.ac.za)
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe Lionel Forman Papers include valuable materials on the early history of white occupation and colonisation of South Africa, the growth of black political organisations, the first alternative newspapers (The World, Spark, New Age, Guardian, etc.), early publications, a unique Zulu diary of Cetshwayo`s visit to Queen Victoria, work on the national question, student politics and the National Union of South African Students (NUSAS).
Justification for Digitization and PreservationAccess


Type of ResourcesDiaries; Newspapers
Type of MaterialText



 University of Fort Hare. Library
Name of CollectionAC Jordan Papers
Collection ChampionYoli Soul (Tel no.: +27 40 602 2011, Fax no.: +27 40 653 1554, E-mail address: ysoul@ufh.ac.za)
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThis collection includes correspondence, teaching materials, manuscripts, folktales, language and folktale materials, Africana, subject files, and historical biographies. It is particularly rich for Xhosa and other indigenous language studies, and provides a documentary record of Jordan's struggles against the apartheid state.
Language(s) of the CollectionXhosa; African languages
Justification for Digitization and PreservationAccess


Type of ResourcesManuscripts; Letters
Type of MaterialText



 University of Fort Hare. Library
Name of CollectionContemporary South African Black Art
Collection ChampionYoli Soul (Tel no.: +27 40 602 2011, Fax no.: +27 40 653 1554, E-mail address: ysoul@ufh.ac.za)
  Private Bag x1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe Contemporary South African Black Art Collection covers a wide range of fine art disciplines such as etchings, woodcuts, woodblocks, linocuts, serigraphs, drawings, paintings and sculptures representing more than 150 artists. They include the works of internationally recognised figures such as Gerard Sekoto, George Pemba, Dumile Mhlabe Feni, Sydney Khumalo John Muafangejo, Lucas Sithole, Ephraim Ngatane, John Mohl, Cyprian Shilakoe, Ezrom Legae and Louis Maqhubela. The most important component of the collection dates between the 1930's and the 1980's. Together with lesser known artists, the works of Sekoto and Pemba represent the pioneers of township scenery and lifestyles. The paintings and prints produced between 1960 and 1970 are representative of the socially and politically complex contexts of that time, and served to provide a firm foundation for visual arts development over the next few decades. The third most representative period of this collection is the period between the 1970's and 19...?
Justification for Digitization and PreservationIt's a national cultural treasure.


Type of ResourcesArtworks
Type of MaterialStill image



 University of Fort Hare. Library
Name of CollectionEstella Hamilton-Welsh Collection
Collection ChampionYoli Soul (Tel no.: +27 40 602 2011, Fax no.: +27 40 654 1554, E-mail address: ysoul@ufh.ac.za)
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe Estella Hamilton-Welsh Collection of indigenous artefacts was collected between 1880 and 1940, and consists of objects from the Eastern Cape, Mpumalanga, and KwaZulu-Natal. It includes Xhosa, Mfengu, Thembu, Mpondo, Zulu and Ndebele beadwork, costumes from different ethnic groups, grass work, wooden artefacts, charms, medicines, weapons, and many other small items.
Justification for Digitization and PreservationAccess and preservation


Type of ResourcesSpecimens
Type of MaterialPhysical object



 University of Fort Hare. Library
Name of CollectionFS Malan
Collection ChampionYoli Soul (Tel no.: +27 40 602 2011, Fax no.: +27 40 653 1554, E-mail address: ysoul@ufh.ac.za)
  Private Bag x1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThe F.S. Malan Collection of indigenous artefacts dates from the mid 1930's and contains a wide range of Southern African cultural materials. It includes mainly beadwork, cloth, animal skin bags, traditional skirts dyed in red and yellow orchre for girls and women, agricultural implements, traditional hunting weapons, medicines, specimens of edible plants, indigenous diving bones and equipment, as well as carved wooden walking sticks and reflects the diversity of cultures of the Xhosa , Mfengu, Thembu, Mpondo, Zulu, Shangaan, Swazi, Venda, Pedi, Tlokwa and Ndebele. The artefacts were collected as far as the Mpumalanga, Northern Province, the North West Province and the Free State.
Justification for Digitization and PreservationAccess and preservation


Type of ResourcesSpecimens



 University of Fort Hare. Library
Name of CollectionPiper Collection
Collection ChampionYoli Soul (Tel no.: +27 40 602 2011, Fax no.: +27 40 653 1554, E-mail address: ysoul@ufh.ac.za)
  Private Bag X1314; Alice; 5700
Status of CollectionDigitising under way - Planned
Physical Location of CollectionUniversity of Fort Hare; Alice; 5700


Description of CollectionThis collection represents the unique photography and cinematography of Dr. Pauline Ingle at All Saints Hospital and Engcobo in the Eastern Cape between 1949 and 1976. It consists of more than 4 000 images of slides, negatives, photographic prints, digital images and exhibit materials, as well as a number of films and related documentary footage from that period. In combination, these collections afford immense research and educational possibilities as well as provide powerful opportunities for present and future generations of South Africans to explore, understand and interpret their heritage. Additionally, the University is currently in the process of detailed planning for a Connector building facility that would provide a state of the art integrated space for display, study and research into all of these collections.
Justification for Digitization and PreservationAccess


Type of ResourcesNone
Type of MaterialStill image



 University of Johannesburg. Library and Information Centre
Name of CollectionN.J. van Warmelo Collection
Collection ChampionH. Latsky, A. van Vuren, B. Swanepoel (Tel no.: +27 11 559 2630, Fax no.: +27 11 726 7723, E-mail address: henriettel@uj.ac.za)
 Archiving, Special Collections and Institutional Repository; Kingsway Campus; PO Box 524; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://ujdigispace.uj.ac.za
Accessibility of CollectionOpen Access
Physical Location of CollectionKingsway Campus; Cnr University & Kingsway Roads; Auckland Park; Johannesburg; 2006


Description of CollectionDr Van Warmelo was an anthropologist-linguist of international standing. He was a prolific writer: he published 29 books (12 as co-author) and 25 scientific articles (two as co-author). During his term as Government Ethnologist (1930-1969), the Ethnological Section published 44 monographs, 20 written by Van Warmelo himself, recording ethnographical and ethno-historical data on the Black peoples of South Africa and Namibia. The 8000 photographs in the collection provide a valuable and unique record of his research Dr Van Warmelo was an anthropologist-linguist of international standing. A prolific writer, he published 29 books (12 as co-author) and 25 scientific articles (two as co-author). During his term as Government Ethnologist (1930-1969), the Ethnological Section published 44 monographs, 20 written by Van Warmelo himself. The collection contains 8000 photographs.
Period Covered-December 2011
Beneficiaries of Digitized CollectionHistorians and researchers.
Justification for Digitization and PreservationVan Warmelo's recorded ethnographical and ethno-historical data on the Black peoples of South Africa and Namibia. The 8000 photographs in the collection provide a valuable and unique record of all the Southern African people he researched.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesPhotographs
Type of MaterialStill image
Type of File formatsjpeg
Size of Collection5000-10000



 University of Johannesburg. Archiving, Special Collections and Institutional Repository
Name of CollectionTEBA Archives
Collection ChampionH. Latsky, K. Brookes, A. van Vuren, B. Swanepoel (Tel no.: +27 11 559 2630, Fax no.: +27 11 726 7723, E-mail address: henriettel@uj.ac.za)
 Library and Information Centre; PO Box 524; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionKingsway Campus; Auckland Park; Johannesburg; 2006


Description of CollectionThe collection contains valuable minute books, circulars, films, slides etc. on the history of mining recruitment in Southern Africa.
Period Covered-Dec 2012
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionHistorians and researchers
Justification for Digitization and PreservationThe collection is a unique primary information source for research on labour recruitment for the gold mines and contains information on diverse subjects, such as migration patterns, weather patterns, social conditions, health related matters, transport and many others. Copyright: TEBA


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesManuscripts; Slides; Films
Type of MaterialText; Moving image; Still image
Type of File formatsjpeg; bup; tiff
Size of Collection1000-5000



 University of Johannesburg. Archiving, Special Collections, Institutional Repository
Name of CollectionG.M. van der Waal Collection
Collection ChampionH. Latsky, A. van Vuren (Tel no.: +27 11 559 2630, Fax no.: +27 11 726 7723, E-mail address: henriettel@uj.ac.za)
 Library and Information Centre; Kingsway Campus; PO Box 524; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionKingsway Campus; Cnr University & Kingsway Rds; Auckland Park; Johannesburg; 2006


Description of CollectionThe collection consists of documents, photographs, postcards, negatives, house-plans and historical documents relating to buildings in Johannesburg.
Beneficiaries of Digitized CollectionHistorians and researchers
Justification for Digitization and PreservationThe City Council of Johannesburg commissioned Dr Gerhard-Mark van der Waal in the 1970s to compile a list of all the existing historical buildings in the City. His doctorate, 'Die boukuns van Johannesburg', completed in 1985 at the University, forms the basis of the material bought by the Library. The photographs he took of buildings that have been demolished, provide valuable information on the history of Johannesburg.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesPhotographs
Type of MaterialStill image
Type of File formatstiff; jpeg
Size of Collection100-1000



 University of Johannesburg. Archiving, Special Collections and Institutional Repository
Name of CollectionW.B. Vosloo (SBDC) Collection
Collection ChampionH Latsky, A van Vuren (Tel no.: +27 11 559 2630, Fax no.: +27 11 726 7723, E-mail address: henriettel@uj.ac.za)
 Library and Information Centre; Kingsway Campus; PO Box 524; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionKingsway Campus; Cnr University & Kingsway Roads; Auckland Park; Johannesburg; 2006


Description of CollectionDr. W.B. Vosloo, first Managing Director of the Small Business Development Corporation, donated his extensive document collection to the university in May 2000.
Language(s) of the CollectionEnglish; Afrikaans
Justification for Digitization and PreservationThe documents provide a unique insight into the South African political economy during the 1980s and early 1990s and are valuable research material for various disciplines, e.g. economics, political studies and historical studies.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesManuscripts
Type of MaterialText
Type of File formatstiff; jpeg
Size of Collection100-1000



 University of Johannesburg. Library and Information Centre
Name of CollectionUniversity of Johannesburg Archives
Collection ChampionH. Latsky, A. van Vuren, B. Swanepoel (Tel no.: +27 11 559 2630, Fax no.: +27 11 726 7723, E-mail address: henriettel@uj.ac.za)
 Archiving, Special Collections and Institutional Repository; Kingsway Campus; PO Box 524; Auckland Park; Johannesburg; 2006
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://ujdigispace.uj.ac.za
Accessibility of CollectionOpen Access
Physical Location of CollectionKingsway Campus; Cnr University & Kingsway Roads; Auckland Park; Johannesburg; 2006


Description of CollectionThe library strives to reflect, through its archives, the University's history and character since its founding.
Language(s) of the CollectionEnglish; Afrikaans
Beneficiaries of Digitized CollectionHistorians and researchers
Justification for Digitization and PreservationThe ultimate aim is to acquire, preserve and place at the disposal of interested researchers, documents with permanent research value, that reflect the history and character of the University as well as the two historical institutions, the Rand Afrikaans University and the Technikon Witwatersrand.


Metadata StandardsDublin Core
Ontology StandardsFree-text Keywords
Type of ResourcesPhotographs; Inaugural lectures; Newspaper clippings; Memorial and special lectures
Type of MaterialText; Still image
Type of File formatstiff; jpeg; pdf
Size of Collection1000-5000



 University of Pretoria. Department of Library Services
Name of CollectionUP Collection(s)
Collection ChampionRia Groenewald (Tel no.: +27 12 420 3792, Cell: +27 82 615 4722, Fax no.: +27 12 362 5182, E-mail address: ria.groenewald@up.ac.za)
  PO Box 12411; Hatfield; Pretoria; 0002
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttps://www.up.ac.za/dspace/
Accessibility of CollectionOpen Access
Physical Location of CollectionLynnwood Road; Hatfield; Pretoria; 0002


Description of CollectionThis includes several sub-collections e.g. Rock Art, Pretoriana, Architecture, Africana books, Veterinary science, Medical, Legal, Education, Mapungubwe and Indigenous Knowledge.
Language(s) of the CollectionEnglish; Afrikaans
Beneficiaries of Digitized CollectionInternational, Africa & SA: research, education and serendipity.
Justification for Digitization and PreservationAccessibilty, most valuable, most use, most possible use (importance for research or heritage). Digitization policy selection criteria per project / collection.


Metadata StandardsDublin Core Qualified
Content StandardsAACRII
Ontology StandardsFree-text Keywords; Library of Congress
Type of ResourcesManuscripts; Letters; Diaries; Photographs; Artworks; Drawings; Posters; Slides; Specimens
Type of MaterialText; Sound; Still image
Type of File formatspdf; tiff; jpeg; wav; doc; xls; mp2, 3, 4; php; png; giv
Size of Collection50000+



 University of Pretoria. Dept of Architecture
Name of CollectionNorman Eaton
Collection ChampionLeon Pienaar
  PO Box 12411; Hatfield; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionLynnwood Road; Hatfield; Pretoria; 0002




Type of ResourcesLetters; Photographs; Drawings
Type of MaterialText
Size of Collection100-1000



 University of Pretoria. Dept of Architecture
Name of CollectionHerbert Baker
Collection ChampionLeon Pienaar
  PO Box 12411; Hatfield; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionLynnwood Road; Hatfield; 0002




Type of ResourcesLetters; Photographs; Drawings
Type of MaterialText; Still image
Size of Collection100-1000



 University of Pretoria. Dept of Architecture
Name of CollectionMacIntosh
Collection ChampionLeon Pienaar
  PO Box 12411; Hatfield; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionLynnwood Road; Hatfield; Pretoria; 0002




Type of ResourcesLetters; Photographs; Drawings
Type of MaterialText
Size of Collection100-1000



 University of Pretoria. Veterinary Science
Name of CollectionOnderstepoort J. of Veterinary Research 1903-1996
Collection ChampionErica vd Westhuizen E-mail address: erica.vanderwesthuizen@up.ac.za)
  Private Bag X04; Onderstepoort; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionOnderstepoort Academic Information Centre; Sir Arnold Theiler Building; Faculty of Veterinary Science; Pretoria; 0110


Justification for Digitization and PreservationUnique, as articles describe early research efforts on animal diseases of Africa. Excellent, as they give comprehensive descriptions of research undertaken (rather like today's Lab books).


Type of ResourcesNone
Type of MaterialText
Size of Collection10000-50000



 University of Pretoria. Veterinary Science
Name of CollectionJ. South African Veterinary Association 1924-1996
Collection ChampionErica vd Westhuizen E-mail address: erica.vanderwesthuizen@up.ac.za)
  Private Bag X04; Onderstepoort; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionOnderstepoort Acadmic Information Centre; Sir Arnold Theiler Building; Pretoria; 0110


Beneficiaries of Digitized CollectionVeterinary researchers
Justification for Digitization and PreservationUnique articles describe early research efforts on animal diseases of Africa. Excellent as they give comprehensive descriptions of research undertaken (rather like today's Lab books).


Type of MaterialText
Size of Collection10000-50000



 University of Pretoria. Veterinary Science
Name of CollectionChristine Seegers Biomedical Illustrations
Collection ChampionErica vd Westhuizen E-mail address: erica.vanderwesthuizen@up.ac.za)
  Private Bag X04; Onderstepoort; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionOnderstepoort Academic Information Centre; Sir Arnold Theiler Building; Onderstepoort; Pretoria; 0110


Beneficiaries of Digitized CollectionAnimal Anatomical researchers
Justification for Digitization and PreservationUnique artwork showing the anatomy of wild animals of Africa. Of importance to anatomical researchers worldwide.


Type of ResourcesDrawings
Type of MaterialStill image
Size of Collection100-1000



 University of Pretoria. Veterinary Science
Name of CollectionProceedings: 1st Conference of African Animal Health Information Workers, Onderstepoort, 1995.
Collection ChampionErica vd Westhuizen E-mail address: erica.vanderwesthuizen@up.ac.za)
  Private Bag X04; Onderstepoort; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionOnderstepoort Academic Information Centre; Sir Arnold Theiler Building; Onderstepoort; Pretoria; 0110


Beneficiaries of Digitized CollectionVeterinary researchers
Justification for Digitization and PreservationUnique publications of importance in the animal health information sphere, particularly for Africa.


Size of Collection100-1000



 University of Pretoria. Veterinary Science
Name of CollectionProceedings: Pan African Veterinary Conference, Onderstepoort, 1929
Collection ChampionErica vd Westhuizen E-mail address: erica.vanderwesthuizen@up.ac.za)
  Private Bag X04; Onderstepoort; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionOnderstepoort Academic Information Centre; Sir Arnold Theiler Building; Onderstepoort; Pretoria; 0110


Beneficiaries of Digitized CollectionVeterinary researchers
Justification for Digitization and PreservationUnique publications of importance in the animal health information sphere, particularly for Africa.


Type of MaterialText
Size of Collection100-1000



 University of Pretoria. Dept of Architecture
Name of CollectionVan der Waal
Collection ChampionNicholas Clarke (Tel no.: +27 12 420 4542, E-mail address: nicholas.clarke@up.ac.za)
 Special Collections; PO Box 12411; Hatfield; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionLynnwood Road; Hatfield; Pretoria; 0002


Beneficiaries of Digitized CollectionHistorians and students.
Justification for Digitization and PreservationA valuable resource on Pretoria for architects, historians and tourism. Has also been identified by the World Digital Library.


Type of ResourcesPhotographs; Slides; Drawings; Manuscripts; Journal articles; Newspaper articles; Transparancies; Brochures; Maps; Notes
Type of MaterialText; Still image
Size of Collection1000-5000



 University of Pretoria. Special Collections
Name of CollectionWoodhouse
Collection ChampionPieter van der Merwe (Tel no.: +27 12 420 4707, E-mail address: pietervandermerwe@up.ac.za)
  PO Box 12411; Hatfild; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionLynnwood Road; Hatfield; Pretoria; 0002


Description of CollectionDocumentation of almost all the rock art sites in South Africa, as well as some from abroad.
Beneficiaries of Digitized CollectionResearchers
Justification for Digitization and PreservationA valuable information resouece for archaeologists, art historians and anthropologists.


Type of ResourcesSlides; Rock art
Size of Collection10000-50000



 University of Pretoria. Special Collections
Name of CollectionPretoriana Journal
Collection ChampionPieter van der Merwe (Tel no.: +27 12 420 4707, E-mail address: pieter.vandermerwe@up.ac.za)
  PO Box 12411; Hatfield; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionLynnwood Road; Hatfield; Pretoria; 0002


Description of CollectionA complete collection of Pretoriana, a journal published by
Keywords Describing the Collectionthe Association of Old Pretoria from 1951 to 2003.
Beneficiaries of Digitized CollectionResearchers and students.
Justification for Digitization and PreservationComplete set - history of Pretoria. Valuable information.


Type of MaterialText
Size of Collection5000-10000



 University of Pretoria. Special Collections
Name of CollectionLetters of Eskia Mphahlele
Collection ChampionPieter van der Merwe (Tel no.: +27 12 420 4707, E-mail address: pieter.vandermerwe@up.ac.za)
  PO Box 12411; Hatfield; Pretoria; 0028
Status of CollectionDigitising under way - Planned
Physical Location of CollectionDepartment of Library Services; Lynnwood Road; Hatfield; Pretoria; 0002


Justification for Digitization and PreservationCelebrated Black Author.


Type of ResourcesLettters
Type of MaterialText



 University of South Africa. Library Archives
Name of CollectionMSS 61 Arthur Nortje Papers 1959-1979
Collection ChampionMarié Coetzee (Tel no.: +27 12 429 2560, Fax no.: +27 12 429 3489, E-mail address: coetzma@unisa.ac.za)
 Department of Library Services, Archives; PO Box 392; Unisa; Pretoria; 0003
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.unisa.ac.za/Default.asp?Cmd=ViewContent&ContentID=18324
Accessibility of CollectionOpen Access
Physical Location of CollectionLibrary Archives; Samuel Pauw Building PD 2-3; Preller Street; Muckleneuk Ridge; Pretoria; 0003


Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionThe Unisa Library Archives and Arthur Nortje (an African poet) will get worldwide recognition and publicity. National and international reseachers and the community will benefit.
Justification for Digitization and PreservationThe Unisa Library bought the Arthur Nortje manuscripts and copyright for the Archives. Nortje is a world famous poet.


Metadata StandardsDublin Core
Type of ResourcesDiaries; Letters; Manuscripts; Poems; Photograps
Type of MaterialText; Still image
Type of File formatspdf; tiff; jpeg
Size of Collection1000-5000



 University of the Free State. UFS Library and Information Services
Name of CollectionArchive for Contemporary Affairs
Collection ChampionMs H.C. Jones (Tel no.: +27 51 401 2418, Fax no.: +27 51 401 2418, E-mail address: jones.bib@ufs.ac.za)
  PO Box 301; Bloemfontein; 9300
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://www.arca.uovs.ac.za
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionMandela Drive; Bloemfontein; 9301


Language(s) of the CollectionAfrikaans; English
Beneficiaries of Digitized CollectionResearchers nationally and internationally.
Justification for Digitization and PreservationUnique private document collections not available elsewhere.


Metadata StandardsDublin Core; EAD
Ontology StandardsFree-text Keywords
Type of ResourcesPhotographs; Audio tapes; Slides; Manuscripts; Letters; Diaries
Type of MaterialText; Still image; Sound
Size of Collection50000+



 University of the Free State. Library and Information Services
Name of CollectionOld Theses
Collection ChampionMrs Huibre Lombard (Tel no.: +27 51 401 2225, Cell: +27 82 597 5544, Fax no.: +27 51 444 6343, E-mail address: huibre.bib@ufs.ac.za)
  PO Box 301; Bloemfontein; 9300
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionNelson Mandela Drive; Bloemfontein; 9301


Description of CollectionAll the theses completed at the UFS.
Language(s) of the CollectionEnglish; Afrikaans
Beneficiaries of Digitized CollectionWorld community
Justification for Digitization and PreservationTheses only available in paper copy.


Ontology StandardsDDC
Type of MaterialText
Size of Collection1000-5000



 University of the Free State. Library and Information Services
Name of CollectionAfricana Law Collection
Collection ChampionMrs Huibre Lombard (Tel no.: +27 51 401 2225, Cell: +27 82 597 5544, Fax no.: +27 51 444 6343, E-mail address: huibre.bib@ufs.ac.za)
  PO Box 301; Bloemfontein; 9300
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionNelson Mandela Drive; Bloemfontein; 9301


Language(s) of the CollectionLatin; English
Beneficiaries of Digitized CollectionLaw students and lecturers, as well as the worldwide community.
Justification for Digitization and PreservationTo make a unique collection available to the community as well as preserve the very valuable and brittle paper copies.


Ontology StandardsDDC
Type of ResourcesManuscripts; Photographs
Type of MaterialStill image; Text
Size of Collection100-1000



 University of the Free State. Library and Information Services
Name of CollectionArchive for Contemporary Affairs
Collection ChampionH.C. Jones (Tel no.: +27 51 401 2418, Fax no.: +27 51 401 6343, E-mail address: jonese.bib@ufs.ac.za)
  PO Box 339; Bloemfontein; 9300
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://arca.uovs.ac.za
Accessibility of CollectionAccess via Archivist
Physical Location of CollectionNelson Mandela Drive; Bloemfontein; 9300


Description of CollectionApproximately 960 private document collections of prominent South Africans from all spheres.
Language(s) of the CollectionAfrikaans; English
Beneficiaries of Digitized CollectionNational and international researchers.
Justification for Digitization and PreservationThe collections are unique and not available elsewhere. It has a strong historical significance and should be preserved and made available for research purposes.


Content StandardsISAD
Ontology StandardsFree-text Keywords
Type of ResourcesPhotographs; Manuscripts; Letters; Diaries; Sound cassettes
Type of MaterialText; Sound; Still image
Type of File formatspdf; tiff



 University of the Witwatersrand. Wits Art Gallery
Name of CollectionWits Art Collection
Collection ChampionProfessor Anitra Nettleton, Julia Charlton, Fiona Rankin-Smith (Tel no.: +27 11 717 4610 / +27 11 717 1363 / +27 011 717 1362, Fax no.: +27 11 717 1369, E-mail address: Anitra.Nettleton@wits.ac.za / Julia.Charlton@wits.ac.za,)
  Private Bag X3; Wits; Johannesburg; 2050
Status of CollectionDigitising under way - Planned
Website Address of Collectionhttp://virtus.wits.ac.za8080-wits-wag
Accessibility of CollectionCollection is accesible by appointment.
Physical Location of CollectionBasement 1; Senate House; Jorissen Street; Braamfontein; Johannesburg; 2950


Description of CollectionThe collection involves African art objects from west central, southern and east Africa, including wood carvings of figures, masks, household objects, ritual objects, ceremonial objects, beadwork and clothing items. The collections also extend to contemporary fine art from South Africa including painting sculpture, photography, graphic prints, ceramics, drawings and video works.
Beneficiaries of Digitized CollectionResearchers, scholars, students and curators working in similar fields and generally others involved in knowledge sharing.
Justification for Digitization and PreservationEach work is individually recorded and this is for dissemination of information with each individual item. It is also part of the information management of each item. Digitization is part of accessioning process and applies to each item in the collection. The collection comprises different sub-collections. One is co-owned by the Sponsor which is Standard Bank and other collections are owned by the University. Copyright rests with the artists and individual arrangements are negotiated as needs be.


Type of ResourcesPhotographs; Slides; Artworks; Drawings
Type of MaterialStill image
Type of File formatstiff; jpeg
Size of Collection10000-50000



 University of the Witwatersrand. Faculty of Health Sciences, Wits University
Name of CollectionAdler Museum of Medicine
Collection ChampionMrs Rochelle Kemp (Tel no.: +27 11 717 2081, Fax no.: +27 11 717 2081, E-mail address: adler.museum@wits.ac.za)
 Adler Museum of Medicine, Faculty of Health Sciences; Private Bag x3; Wits; Johannesburg; 2050
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionWITS Medical School Campus; 7 York Road; Parktown; Johannesburg; 2193


Description of CollectionThe largest medical museum in South Africa open (free of charge) to the public showcasing the history of medicine, dentistry, optometry and pharmacy through the ages. The Museum was established in 1962 by Dr Cyril and Mrs Esther Adler. There are reconstructions of an early 20th century Johannesburg pharmacy, a dental surgery, a doctors consulting room, an optometry display and a hospital operating theatre of the same period. A history of scientific medicine is augmented with displays of several alternative modalities practised in South Africa: traditional Chinese medicine, Unani/Tibb, Ayurveda, Western herbal medicine and homoeopathy. An important stream of medicine in Africa, traditional healing, is showcased in the Museum with displays of an African herb shop and a patient consulting a sangoma (traditional healer). Items of historical interest on display include microscopes and other scientific instruments and early bleeding and cupping equipment with an exquisitely crafted incision knife.
Beneficiaries of Digitized CollectionStaff, researchers and general public. Certain aspects will be available on the museum website.
Justification for Digitization and PreservationTo preserve the uniqueness of the collection. Important reference and research facility to be preserved.


Ontology StandardsDDC
Type of ResourcesManuscripts; Letters; Diaries; Cartoons; Photographs; Slides; Posters; Artworks; Library Books; Videos; Film; Tapes; DVD; specimens
Type of MaterialText; Still image; Physical object
Type of File formatspdf; MS Access; jpeg
Size of Collection10000-50000



 University of the Witwatersrand. Bernard Price Institute for Palaeontological Research
Name of CollectionKaroo Vertebrate Collection
Collection ChampionBernhard Zipfel (Tel no.: +27 11 717 6683, Cell: +27 83 779 3394, E-mail address: bernhard.zipfel@wits.ac.za)
  Private Bag X3; Wits; Johannesburg; 2050
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionUniversity of the Witwatersrand; 1 Jan Smuts Avenue; Johannesburg; 2050


Language(s) of the CollectionEnglish


Type of ResourcesComputerized
Size of Collection5000-10000



 University of Venda. Library: Special Collection
Name of CollectionTheses and Dissertations
Collection ChampionMs T.A. Matodzi (Tel no.: +27 15 962 8148, Cell: +27 84 603 4945, Fax no.: +27 15 962 4746, E-mail address: annah.matodzi@univen.ac.za)
  Private Bag x5050; Thonoyandou; 0950
Status of CollectionDigitising under way - Planned
Accessibility of CollectionOpen Access
Physical Location of CollectionUniversity Road; Thohoyandou; 0950


Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionAll students and other researchers who can access the collection remotely.
Justification for Digitization and PreservationOur theses and dissertations collection is heavily used by our students and researchers in the Province. The space is limited and outside researchers who can use the collection are limited by the fact that the section is closed after 16h45 and not open on Saturdays and holidays. Pilot test will be done using material from Health Sciences and then Social Work. Thereafter all other disciplines will be included.


Metadata StandardsDublin Core
Ontology StandardsDDC
Type of ResourcesTheses and Dissertations
Type of MaterialText
Type of File formatspdf
Size of Collection100-1000



 University of Zululand. Library
Name of CollectionUzulu Collection
Collection ChampionB. van Wyk (Tel no.: +27 35 902 6476, Cell: +27 82 495 9092, Fax no.: +27 35 902 6451, E-mail address: bvanwyk@pan.uzulu.ac.za)
  Private Bag x1001; KwaDlengezwa; 3886
Status of CollectionDigitising under way - Planned
Accessibility of CollectionPartial Open Access
Physical Location of CollectionUniversity of Zululand; KwaDlangezwa; 3886


Description of CollectionResearch papers and dissertations.
Language(s) of the CollectionEnglish
Beneficiaries of Digitized CollectionResearchers locally and abroad.
Justification for Digitization and PreservationAccessability of research done at the University.


Ontology StandardsDDC
Type of ResourcesManuscripts
Type of MaterialText
Type of File formatspdf
Size of Collection1000-5000